We’re looking for an experienced Personal Assistant to support the Founders of Conductr, ensuring their time, priorities, and operations run seamlessly. This role is built on trust, integrity, and discretion - you’ll be the right hand to two visionary leaders, managing schedules, communications, and key business priorities with complete confidence. If you thrive in a fast-paced environment, anticipate needs before they arise, and handle sensitive matters with the utmost professionalism, we’d love to hear from you.
About Us:
CONDUCTR is a dynamic collective of designers, technologists, media experts, producers & engineers. The vision is simple – fuse the creativity of a design studio, with the innovation of a tech lab, to create a one-stop shop for extraordinary guest-centric, 360 attraction experiences.
Responsibilities:
Executive Support
* Manage complex calendars across multiple time zones, scheduling meetings and ensuring seamless coordination.
* Act as the gatekeeper for internal and external requests, prioritizing and streamlining communications.
* Prepare agendas, briefings, and key documents for meetings, ensuring Founders are fully prepped.
* Take meeting minutes, track action points, and follow up to ensure completion.
* Handle confidential and sensitive information with the highest level of discretion.
Operational & Administrative Support
* Oversee travel arrangements, including flights, accommodation, itineraries, and logistics.
* Manage expenses, invoices, and financial administration in collaboration with finance.
* Support event planning, including offsites, key stakeholder meetings, and industry events.
* Assist with personal administrative tasks to ensure work-life balance for the Founders.
Stakeholder & Communication Management
* Act as the primary point of contact for internal teams, clients, investors, and external partners.
* Draft and manage emails, correspondence, and presentations on behalf of the Founders.
* Represent the Founders professionally in meetings and engagements when required.
Project & Business Support
* Support on key projects, ensuring deadlines are met and deliverables are aligned with strategic priorities.
* Conduct research and compile insights to aid decision-making.
* Liaise with the wider leadership team to ensure alignment on priorities and business objectives.
You should have:
* Proven experience as a Personal Assistant, EA, or Chief of Staff to C-suite executives or founders.
* Exceptional organisational skills with the ability to manage multiple priorities in a fast-paced environment.
* Proactive problem-solver with a strong ability to anticipate needs and take initiative.
* High emotional intelligence (EQ) and strong communication skills, able to engage with senior stakeholders.
* Tech-savvy, with experience using tools like Google Workspace, Slack, Notion, Rippling, and project management platforms.
* Discretion and trustworthiness, with experience handling confidential information.
* A background in a high-growth, start-up, or creative/tech-driven environment is a plus.
It would be great if you have:
* A passion for/experience in Themed Entertainment, Cruise/Hospitality and Immersive Experiences.
What We Offer:
* A competitive salary and benefits package.
* A vibrant, inclusive, and dynamic work environment.
* Opportunities for personal and professional growth.
* A chance to be part of a forward-thinking team making a real difference.
What it's like working at CONDUCTR:
Our 5 core values articulate this best, and we are looking for people who can demonstrate them:
* We go above and #beyond
* We work as a #team & make it fun
* We #do it efficiently, on time & on budget
* We deliver work that makes us #proud
Does this sound like the job for you?
Apply via this post with your CV and share your linked in profile. If you sound like you are a good fit, we will reach out for an initial, informal chat within 2 weeks of your application.
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