Job Description
Job Title: Project Co-Ordinator & Systems Administrator \n\nLocation: Bond Street (hybrid 3-4 days in the office)\n\nSalary: (phone number removed)\n\nJob Type: Full Time\n\nJob Description: We are looking for a Project Coordinator & Systems Administrator to join our Data and Technology team, which is responsible for developing, maintaining, and improving our data infrastructure, platforms, and products.\n\nAs a Project Coordinator & Systems Administrator you will be responsible for supporting the team, coordinating requirements from stakeholders, and implementing system workflows. A highly proficient Project Co-Ordinator & Systems Administrator will come into the team at a time of exciting change, with the chance to really impact the future of our business through owning delivery and co-ordination of projects, resource management and stakeholder management. The individual will be involved with reviewing and documenting business requirements, building solutions and implementation, as well as co-ordinating resources for on-going client support, training and improvements.
\n\nKey Responsibilities: \n\nCoordinate and monitor project progress and highlight issues that arise\nWork with the Project Manager to eliminate blockers\nAssist the Project Manager in assigning team tasks and schedule management\nAdministrative support for Group Director of Data & Technology\nHelp maintain project documentation, plans, and reports\nManage team expenses and upload invoices\nDiary and time management across all team members\nPrepare and distribute agenda and presentations for meetings and events.\nMeeting minutes and note taking for internal and external stakeholders\nTake note of any action points relevant to the team and ensure they have been completed\nOversee and first responder for the support management system used both internally and for 3rd party clients\nLiaise with the other teams across the business\nLiaise and communicate with stakeholders and third parties clearly, concisely and professionally\nOversee Company Intranet administration- SharePoint\nSupport the team with troubleshooting technical system issues\nMaintain training documentation for system use.\nDocument and user system configurations, policies, and procedures i.e. Staff onboarding and offboarding, uploading documents on intranet etc\nIdentify that all the necessary information is in the support tickets before escalating issues and request further information if necessary\nSolve common user errors\nEstablish a core understanding of internal systems & processes (including HubSpot, Airtable, Microsoft)\nUnderstand pain points from clients, looking at ways of improving and implementing. \n\nEssential Skills & Qualifications:\n\nSelf-motivated, enthusiastic and disciplined with ability to set and meet goals.\nAbility to challenge and be challenged.\nHigh level of attention to detail.\nExperience in working in an environment that is dynamic and fast paced.\nCan demonstrate the ability to build excellent relationships with all areas of the business, including senior management.\nGood organisational skills, able to work to deadlines, including multitasking, time-management and being efficient\nAble to communicate effectively and clearly in writing and verbally, including drafting correspondence and documents and good presentation skills.\nProficient in Microsoft Excel, PowerPoint\nA keen desire to provide innovative solutions and enjoys empowering the organisation as a whole\nProven work experience as a Project Coordinator or similar role\nExperience in system support, monitoring & troubleshooting\nStrong client-facing and teamwork skills\nStrong understanding of IT systems and the ability to troubleshoot and resolve common technical issues.\nThe ability to think outside of the immediate task and constantly look at ways of improving processes \n\nDesirable:\n\nExperience in working Agile.\nExperience with enterprise CRM solutions like Salesforce/HubSpot or similar\nExperience with business intelligence and reporting tools like Tableau, PowerBI or similar\nExperience with property management software MRI Qube, Yardi or similar \n\nproficient in Microsoft Excel & PowerPoint\n\nAdecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.
The Adecco Group UK & Ireland is an Equal Opportunities Employer.\n\nBy applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website