Internal applicants MUST apply via Opportunity Marketplace. Please ensure you complete your SKILLS and QUALIFICATIONS via “Me” tab/tile on Fusion or by clicking on the application link in the section of the application form titled “REVIEW SKILLS AND QUALIFICATIONS”.
ACTUAL CLOSING DATE: Applications must be received by 12 April at 11:59pm
Location: Brandon Gate, Hamilton
Hours: 35hrs per week, 1 x permanent, 1 x temporary (until June )
Work schedule: Monday – Thursday 8:45pm – 4:45pm (1 hour lunch), Friday 8:45am – 4:15 (30 mins lunch)
Salary / Hourly Rate: £29, - £29,
We have an existing opportunity to Join our South Lanarkshire Health and Social Care Performance and Support Service Team, providing a centralised minute taking service to our four localities. We have the following posts available:
1 x Hamilton Local Office, Brandon Gate, Hamilton, 35 Hours permanent
1 x Hamilton Local Office, Brandon Gate, Hamilton, 35 Hours temporary (until June )
This is a rewarding role which gives you opportunity to positively contribute towards South Lanarkshire Heath and Social Care Partnerships public service delivery.
You would be part of a successful well established minute taking service. As an Administrative Assistant within the minute taking service, you will liaise with internal colleagues and external agencies to arrange, co-ordinate, complete and distribute minute of meetings which include Child Protection, Adult Support and Protection etc. You will attend the meetings which are in the majority via Microsoft Teams and take a record of the meeting, utilising agreed templates, which will include the agreed care plan for the service user. You will also be responsible for updating electronic systems including the South Lanarkshire Health and Social Care Partnerships Child Protection Register.
We welcome applications from people who are exceptional and driven, with excellent keyboard, oral and written communications skills. Have previously had the opportunity to take records of meetings.
All applicants who meet the initial criteria will be required to undertake a minute taking test, prior to attending for interview.
Please answer the following questions as part of your application submission, your answers should be uploaded under supporting documents.
Screening Question
1. Do you have experience working in a busy office environment undertaking various clerical tasks, working to tight timescales?
2. Would you consider your communications skills both oral and written to be excellent?
3. Have you previously had the opportunity to take records of meetings?
Application Questions
Performing
Please study the Job Profile and provide examples of your work, or other activities with demonstrate your ability or aptitude to undertake duties of the post, please include any other information that you feel is relevant to your application e.g. personal qualities, achievements at work, non-work related or voluntary work experience.
Working with others
South Lanarkshire Council is committed to delivering excellent customer service. Please describe how you would ascertain and manage client expectations, while still delivering excellent customer service.
Flexible
Within administration we work to numerous statutory timescales and deadlines. Can you please detail how you would manage competing demands to ensure timescales and deadlines are met? Please provide an example if you feel this is relevant.
Efficient
Give an example of a time where you have had to make an important decision, what was it, how did you make it and did this have an impact on others?
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