Job Purpose
This role will lead on activities related to both Proposals and Contracts. The Senior Clinical Outsourcing Associate will assist with all activities related to the delivery of high-quality patient recruitment proposals for new business opportunities. The Senior Clinical Outsourcing Associate will also be responsible for generating contracts including Master Services Agreements, Statements of Work and Change Orders, as required. The Senior Outsourcing Associate will work closely with the Clinical Outsourcing Coordinator and Clinical Outsourcing Associate to ensure Proposals and Contracts are delivered in line with client deadlines.
Key Responsibilities
* Develop Cost Proposals: Create and lead cost proposals for new business, aligning with strategy and pricing. Brief and review third-party vendor estimates, and provide regular updates to stakeholders.
* Lead Service Delivery Handovers: Prepare and lead handover meetings from the Proposals and Contracts team to Service Delivery, ensuring clarity on Statements of Work (SOWs) and identifying potential risks and process improvements.
* Draft and Manage SOWs: Draft and review SOWs upon study award, ensuring accuracy and tracking their status. File and document SOWs and Purchase Orders (POs), making them accessible to study teams.
* Support Change Orders: Lead and manage project change requests and budgets, including drafting and checking associated paperwork, and keeping trackers updated. Support project teams with financial aspects of live studies.
* Maintain Trackers & Contract Expiry: Ensure study reference information trackers are updated with SOW/PO details and assist with monitoring contract expiry dates.
* Data Analysis & Mentoring: Support monthly reporting and mentor junior staff on key processes.
* Quality Control: Perform regular QC of contract documents.
Key Skills/Attributes/Education
* Minimum of 1-2 years experience in Clinical Research
* Minimum of 1-2 years experience in Contract Management
* Proficient in using Microsoft Excel
* Must have excellent written and oral communication skills.
* Previous experience of leading on and/or supporting project leads on proposals end to end.
* Detail-oriented with a high level of accuracy in data management and documentation.
* Excellent communication and interpersonal skills, with the ability to effectively collaborate with internal and external stakeholders.
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