Ideas | People | Trust
We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.
We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy – and directly advise the owners and management teams leading them.
We’ll broaden your horizons
Our Shared Service Centre team (SSC) provides essential support to a number of teams across our firm. As well as assisting on large-scale operations, beyond the capacity of a core specialist team, they provide the unparalleled expertise we need to keep moving forward. As part of this friendly department, you’ll have the chance to work on exciting projects and develop your skillset. There’s real opportunity, making it a great chance to use industry knowledge and experience to solve problems in your next career step, or it can be a place to learn if you’re just starting out. If you want to work on important projects and explore your potential, we’ll give you the friendly, supportive working environment to go far.
We’ll help you succeed
Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.
You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.
As a Senior Assistant you will support our Global Mobility team with a wide range of administrative tasks.
Responsibilities:
Secondments
Drafting secondment agreements for short term and long term inbounds
Draft pre-secondment letters for any outbound secondees
Arranging secondment agreement signatures
Update and regular monitoring of Secondment tracker
Where applicable, arranging temporary accommodation once visa has been approved for short term Inbound secondees only
Sending Welcome and Departure emails to Secondees
Client Secondments
Update master tracker for Client secondments as per completed agreements received on SNOW ticket
Update tracker for client secondment extensions if any
Answer first level SNOW tickets on client secondment queries as per existing process/templates
Immigration
Gaining permission from employees and carrying out ECS checks for employees whose current visas are close to expiry such as:Tier 4 visa or Graduate visa to Skilled worker visa cases
Sponsorship Visa Renewal cases
Dependent visa cases
Employees awaiting ILR decision etc.
Moving email correspondence to DMS folders after New hire / Secondee joins - for record keeping and GDPR compliance
Monitor GM SNOW queue and Global Mobility & Immigration mailbox to respond to tickets and emails within SLAs. Tag emails for appropriate action and answer frequently asked questions on tickets and emails based on existing answer templates
Initiated Visa renewal and Secondee visa cases on Workday based on instruction from the GM team members
Visa approval letters – updating main immigration tracker, move to completed on renewals tracker, raise RTW ticket with HRS
Add pipeline cases to immigration tracker from application report sent by the internal immigration team
Flag any issues to the other GM team members in relation to Immigration/ secondment matters
Immigration Compliance: Download weekly reports from Workday used for monitoring Immigration compliance, do the mandatory checks and update the weekly SMS tracker ready for the GM team to review and work with them closely on ensuring Immigration compliance
Leavers
Setting reminders in calendar for Leaver notification tracker and actioned
Update Immigration and Secondment tracker once the leaver has left BDO
Requesting visa invoices and calculating the amount reclaimable from the employee who has resigned, informing HRS
Track terminations with ER team
Track payroll tracker needed for visa holders on Maternity/ Paternity/ paid leave/ Unpaid leave etc for monitoring Immigration compliance
Updating weekly SMS tracker to be sent to Immigration team
Sending Visa curtailment emails
Updating and maintaining GM Trackers
Immigration Tracker
Day 1 new joiner moving from Pipeline to Current and updating relevant details in relation to Employee ID (from Workday)
Updating visa end date on the tracker as per Visa approval letter
Move people from current to terminated tab for leavers
Update tracker based on applicant report received from Immigration team
Secondment Tracker – Entering secondee details for pipeline inbound and outbound BDO employees, capturing key elements of secondment. Updating active secondee list accordingly when there are relevant changes (e.g., secondment extension, visa renewal in process, etc.)
Completed Secondments Tracker – Updating this tracker whenever a secondment has completed/ended and adding any appropriate notes
Ensuring a copy of the trackers are archived on a regular basis
Prepare the monthly reports for Secondments (monthly movement tracker and audited entity tracker) as per monthly deadline date and send it to GM Manager for review.
Visa letters issued by GM
Issue ILR and Sponsorship visa Maintenance letters using Workday after Internal processes are followed
Relocation assistance
Check weekly Workday report for Benivo registrations list and register people on Benivo platform
Inform Benivo of leavers so that they are de-registered on their platform
Other
Emails filing and compliance packs filing to
Check compliance packs received has relevant documents included i.e Entry stamp on visa vignette and other docs
Moving folders from GM Immigration and Secondment DMS folders to respective individuals’ folders
Requirements:
Essential
Previous administration experience
Computer literate with MS Office including Excel
Experience of working within a busy, fast-paced environment
Strong attention to detail
Excellent communication skills
Credible and confident to interact with stakeholders
Excellent time management, organisation and prioritisation skills
Ability to learn new skills where required
Desirable
An interest in HR / Global Mobility processes and activities
Experience with HR systems
An understanding of GDPR
Data analysis and reporting
You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to our business. We’re committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task ati hand.
At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development.
We’re in it together
Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs.
Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’ll always have access to the people and resources you need to do your best work.
We know that collaboration is the key to creating value and satisfying experiences at work, so we’ve invested in state-of-the-art collaboration spaces in our offices. BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you’ll never stop learning at BDO.
We’re looking forward to the future
At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we’re always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions.
We’ve got a clear purpose, and we’re confident in our future, because we’re adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better