Fleet Stores Person
The closing date is 27 April 2026
An exciting opportunity has become available for a Stores Person to join our well established Fleet team from our Hollymoor Hub.
Job responsibilities
* Purchase, receive and process orders for all Workshops within the Fleet locality.
* Forecast and order spares for the Workshops using personal skills and knowledge to obtain preferential costs and delivery.
* Receive requests from Engineers, Workshop Chargehands, Operational staff for parts, both stock and special orders, raising the appropriate orders and ensuring prompt delivery time from the appropriate supplier.
* Receive spares from suppliers and distribute to Workshops or Stores, including one‑off items required for vehicle modifications.
* Check delivery/invoices for any discrepancies before inputting on the computer system.
* Sign off and goods receipt orders and parts for payment.
* Correct any discrepancies with suppliers (including surcharges & credit returns).
* Maintain the stock control on the Fleetwave System and produce accurate reports relating to parts spend, usage and stock held, both owned and imprest stock.
* Implement and control Imprest stock systems and ensure the terms & conditions are strictly adhered to.
* Ensure all parts requested comply with the supplier’s warranty procedures/terms and control & monitor the use of consumables.
* Co‑ordinate and ensure that all relevant Fleet invoices are recharged to the appropriate departments and account codes.
* Identify obsolete stock and ensure all procedures are implemented in the disposal of stock & non‑stock items in accordance with WMAS financial instructions/practices.
* Use, read and understand supplier CD parts catalogues and internet ordering systems.
* Comply with the Trust’s Policy, BSI Procedures and Health & Safety regulations, including safe systems of work.
* Recommend and implement any policy and procedure changes within the Stores Department as required by the Fleet Manager.
* Move heavy spares and units by hand or mechanical lifting equipment (e.g. batteries, gearboxes, engines).
* Provide administrative support and assistance to Fleet staff.
* Adhere strictly to the Trust’s Information Technology security guidelines, the Information Technology Data security policy and the protocols governing the protection of patient identifiable data.
* Collect/deliver spares to all workshop locations as required.
* Take responsibility for the security of stock & conduct regular audit inspections of stock held at all locations under your remit.
* Organise own workload with little supervision.
* Deal with incoming and outgoing telephone, email and fax conversations and inquiries.
* Attend Workshop Team Briefings.
Person Specification
* Must be able to work in the UK without need for sponsorship.
Skills and Knowledge
* Full UK driving licence including full category C1 entitlement.
Experience
* Previous knowledge of stock control systems.
* Computer literate with a good knowledge of the Windows operating system.
* Previous experience of vehicle engineering, including a good understanding of technical aspects of vehicle repair & maintenance, particularly component functionality.
Qualifications
* Minimum of 3 GCSEs at Grade C/4 or above, including English (or equivalent).
Disability Confident & DBS
If a Disclosure & Barring Service (DBS) check is required, the successful applicant will be expected to cover the cost.
Benefits
We are proud to offer flexible working options to support colleagues in having greater choice in when, where and how they work.
Employer
West Midlands Ambulance Service University NHS Foundation Trust
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