Anderson Knight is delighted to be recruiting for an enthusiastic and hardworking Administrator/Receptionist for a legal firm in Edinburgh. The role is permanent and fully onsite 5 days a week. Key Responsibilities * Reception Duties: Greet visitors and manage incoming calls professionally, ensuring accurate message taking and call transfers. * Meeting & Room Coordination: Book meeting rooms, arrange catering, and prepare IT or AV equipment as required. * Mail & Deliveries: Handle incoming and outgoing mail, including scanning, distribution, and franking. * Office Facilities Support: Act as the go-to contact for facilities-related matters. Report issues, liaise with contractors, and support general upkeep of office and meeting spaces. * Administrative Tasks: Assist with general office admin such as photocopying, scanning, printing, filing, archiving, and updating case or meeting files. * Supplies & Procurement: Monitor and replenish office and kitchen supplies; manage stationery orders and petty cash. * Visitor & Access Control: Maintain visitor logs, issue and track access passes, and follow security protocols. * Travel & Logistics: Arrange couriers, taxis, travel bookings, and accommodation for staff when required. * Ad Hoc Support: Provide additional support such as assisting with court running, hand deliveries, or supporting wider team tasks. Key Relationships * Internal staff across departments and seniority levels * External visitors, vendors, and contractors * Facilities, IT, and administrative teams across other locations Person Specification Essential Skills & Experience: * Prior experience in a receptionist or admin support role within a professional office setting * Strong knowledge of Microsoft 365 and general computer literacy * Excellent communication and interpersonal skills * Proactive, flexible, and able to work independently or as part of a team * High attention to detail and ability to manage competing priorities effectively Key Challenges * Balancing a wide range of tasks with conflicting deadlines * Adapting to different teams’ working styles and requirements * Maintaining professionalism in a fast-paced environment Submit your CV in confidence to be considered for this wonderful opportunity