Contract Support Officer
NHS AfC: Band 4
Main area Contracting and Business Development Grade NHS AfC: Band 4 Contract Fixed term: 9 months (Maternity leave cover) Hours
1. Part time
2. Flexible working
Job ref -COR-7- Site Kingsway Town Derby Salary £, - £, per annum, pro rata Salary period Yearly Closing //5 :
Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.
We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.
Job overview
We are looking for someone to support the Contracting and Business Development team during a period of maternity leave. We are looking for someone with strong administration and organisational skills to help with our current processes and setting up new digital processes to support our department.
Main duties of the job
The post holder will support the Contact Team in maintaining compliance with statutory requirements around legally binding contracts for services. This will include developing and maintaining robust administrative systems to manage contracts both electronically and in paper format, tracking business cases/bids, contract variations and contract information requests.
Working for our organisation
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
CQC rated us as 'GOOD’ overall, commenting on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.”
Benefits include:
3. Commitment to flexible working where this is possible
4. days annual leave/year plus bank holidays, increasing to days after 5 years & days after years’ service
5. Yearly appraisal and commitment to ongoing training
6. Generous NHS pension scheme
7. Good maternity, paternity and adoption benefits
8. Health service discounts and online benefits
9. Incremental pay progression
10. Free confidential employee assistance programme /7
11. Access to our LGBT+ network, BAME Network and Christian Network
12. Health and wellbeing opportunities
13. Structured learning and development opportunities
Detailed job description and main responsibilities
Main responsibilities
Use own initiative to establish, maintain and be responsible for robust electronic and paper filing systems for contracts and associated documents.
Proactively manage the administrative systems supporting contracting.
Support the development of the contracts database in relation to contract filing systems.
Establish administrative systems and processes to track business case developments, contract variations, information requests and other associated contract documentation from draft through to final version, ensuring that version control is robustly managed with final versions clearly identifiable.
Support the team in arranging and providing administrative support (including taking minutes) to meetings where required.
Support the team in responding to formal notices, information requests and other contract related correspondence as required, collating information from a wide range of sources and tracking the documents from development through to submission.
Support the team in the collection and collation of information and reports from other departments as required in the main contract, collating information from a wide range of sources and tracking the documents from development through to submission.
Cross reference and proofread contract documents as required.
Information Management: (Contracts and Transformation EPMO Database)
Operation of the information systems used to assure compliance against statutory requirements.
Other:
Contribute to the ongoing development of the department to meet the changing needs of the Trust and responding to the need for development.
To develop and maintain a high level of knowledge and expertise in NHS information standards and definitions.
Participate in appraisal and personal review and work to achieve agreed set objectives
As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visa’s and Immigration. Please note that as the current salary threshold is £, it is unlikely we will be able to offer sponsorship for this post as without 2 years previous NHS Service at Band 3 you will commence at the bottom of the pay band which currently does not meet the minimum salary requirement for sponsorship (bank and agency service is excluded). This would apply to anyone who has current time limited right to work in the UK and would require sponsorship in the near future commencing at the bottom of the band. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the website
Person specification
Qualifications
Essential criteria
14. Diploma level in Administration or equivalent working experience.
15. GCSE English and Maths Grade minimum Level 4 or equivalent.
Skills
Essential criteria
16. Good time management and ability to deliver accurate work within strict timescales.
Knowledge/ Experience
Essential criteria
17. Understanding of NHS, structures and working practices.
18. High level use of: Excel, Word, Outlook, Power Point.
19. Dealing with difficult and sensitive, confidential situations and information.
Desirable criteria
20. Experience of redesigning and delivery service change.
21. Experience of leading projects
22. Knowledge of contract management processes.
Further details / informal visits contact
NameJenny SutcliffeJob titleHead of Contracting and Business DevelopmentEmail number