We are looking for a full time theatre scheduler to work primarily with elective recovery across the surgical division to enable the Trust to maximise theatre utilisation internally and with additional theatre sessions to reduce waiting times for patients. You will be required to cross cover during annual leave and periods of absence, and will need excellent communication skills and organisational abilities. Strong IT skills are desirable, along with experience of working in a pressurised environment. You will be required to work autonomously, prioritising your own workload and acting on your own initiative. To proactively manage the efficient scheduling of inpatient and day case procedures across the sub-division. Key responsibilities include adding patients to the waiting list, scheduling patients into appropriate theatre slots within RTT targets, support and report to Support Manager/Service Manager and escalate issues appropriately. The post holder will be required to work with minimal supervision and have the ability to exercise sound judgement and will be required to use decision making skills. Mid Cheshire Hospitals NHS Foundation Trust (MCHFT) provides good quality, safe and effective healthcare to the people of Cheshire and beyond. The Trust, which manages Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford, was established as an NHS Trust in April 1991 and became a Foundation Trust in April 2008. We employ almost 5,000 members of staff, provide around 540 hospital beds, with a range of services including accident and emergency, maternity, outpatients, therapies, and children's health. The Trust is also part of Central Cheshire Integrated Care Partnership (CCICP), a unique local health partnership that provides a range of community services for people across South Cheshire and Vale Royal. During the Coronavirus pandemic, the Trust was recognised nationally for its ‘Be Safe Be EquiPPEd’ campaign, which aimed to make the Trust as safe as possible for staff and patients, through supporting the correct use of PPE. The results in the 2020 national NHS Staff Survey showed improvements in all elements of the safety culture theme, with 92% of respondents feeling their role made a difference to our patients. We were also recognised nationally for our workforce health and wellbeing initiatives. At Mid Cheshire, we value our staff and appreciate that in order to give our patients the best quality, compassionate care, we also need to look after our colleagues SPECIFIC DUTIES AND RESPONSIBILITIES 1. Managing patients in line with Trust Access Policy and Scheduling Policy. 2. Scheduling the patients into theatre lists within the 18 week RTT date; this is done in conjunction with the Consultants ensuring that all lists are fully utilised. 3. The post holder will be expected to meet at least weekly with consultants to review waiting lists and theatre utilisation. 4. Prioritise the patients on a clinical need basis as indicated by the Consultant whilst identifying any breach patient to the Consultants for them to date appropriately. 5. Escalating potential breach patients to the Support Manager or Service Manager. 6. Arrange the pre-operative assessment date for the patients to ensure that this is done in advance of the TCI date. 7. Liaise with the patients via telephone and provide written communication to confirm all dates and relevant information required for the TCI. 8. Communicate with patients and their representatives both verbally and in writing confirming pre-operative and admission dates. 9. Responsible for the patient demographics being accurately added onto the PCS system within 7 days of the Decision to Admit. 10. Ensure all relevant patient information, including GP, home address, and alternative contact numbers, holiday dates etc are accurate and recorded. 11. Full compliance with Access policy. 12. Monitor closely on a daily basis the Waiting List report and action accordingly, reporting on bottlenecks and avoiding patient breaches. 13. Ensuring all theatre sessions are populated 2 months in advance and planned 3 months ahead. 14. To proactively identify opportunities for improvement, efficiency of waiting list administration and the utilisation of elective capacity. 15. Ensuring patients are given no less than three weeks’ notice of TCI date. Where shorter notice periods are given the reason must be recorded on PCS. 16. To ensure the case mix of patients booked on lists to ensure optimal utilisation of theatre time. This is achieved through a thorough working knowledge and close working relationship with clinicians. 17. To maintain the continuity of communication with the clinician in the administration of the waiting list. Liaise with clinical staff and secretaries regarding the status of patients whose waiting list entries have been recorded as deferred or suspended. 18. Complete and record outcomes of offer on PCS, ensuring accurate information reflecting refusals of reasonable offers of admission for non-clinical reasons thus are providing an audit trail on all episodes. 19. To rebook all hospital initiated cancellations within 28 days, taking into account the patient waiting time avoiding potential breaches and ensure all actions are communicated to relevant general managers promptly. 20. Daily liaison with bed managers and wards, ensuring patients are updated on the bed situation, contacting clinicians to prioritise patients. 21. Assist the PALS and complaints department with patient information. 22. Comply with all Trust policies and be aware of Health & Safety in the working environment. 23. To work on own initiative and communicate closely with the Access Managers, compile and present data when required. 24. In accordance with the Trust Access policy, to remove patients from the waiting list and ensure full notification to relevant parties (including patient and GP). 25. Weekly validation incorporated with partial and fully booked admissions, ensuring PAS data is reflective. 26. Effective utilisation of all available theatre sessions, population of lists in line with PTL and clinical priority. 27. Liaise with medical representatives in advance of issuing admission dates to ensure equipment will be available thus avoiding unnecessary patient cancellation and underutilisation of theatre sessions. 28. When appropriate communicate and coordinate the transfer of patients between consultants and other providers ensuring all relevant parties and departments are informed and aware. 29. The post holder will be the main point of contact and coordinator for the patient from the addition to the Waiting List though to their admission and discharge. 30. Cross cover for colleagues during any absence. 31. To prepare and send out admission letters and packages to parents/carers and to deal with any telephone calls relating to these, ensuring that efficient and accurate advice is given at all times and that any follow up calls are made. 32. Provide an exceptional level of service to MCHFT patients, dealing with their concerns and queries in a timely, polite and sympathetic manner at all times. Provide an exceptional level of service to Trust staff and parties external to the Trust. 33. Provide a thorough handover to the Support Manager before beginning any period of leave. 34. Notify appropriate clinical staff when certain procedures require specialised equipment to be borrowed or hired. 35. Any other duties as may be appropriate to the post. This advert closes on Friday 13 Mar 2026