Position Details
Location: Poole, Dorset, United Kingdom Dorset
Job type: Full Time Temporary
Salary: £12.72 Hour
Contracted Hours: 40 hours per week
Note: Maternity cover ends April 2027
Role Overview
As the Administrator, you support the Nursery Manager to ensure operational excellence within the nursery.
Key Responsibilities
* Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
* Invoicing: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors’ processes with sensitivity and accuracy.
* Funding Management: Record and process funding applications, including term‑time and stretched funding, liaising with local authorities to ensure timely processing.
* Enquiries & Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
* Documentation & Records: Maintain comprehensive and organised documentation both internally and with external partners.
* Catering & Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.
Essential Qualities
* Experience in administrative roles, preferably within a childcare setting.
* Self‑motivated, reliable, enthusiastic with a strong ability to work effectively under pressure.
* Uphold professionalism with a commitment to handling confidential information sensitively.
* Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills.
* Excellent communication skills, both verbal and written.
* Ability to manage a varied workload, prioritise tasks, and meet deadlines.
* Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures.
Qualifications
GCSE Grade C or Level 4 or above or equivalent.
Benefits
* Up to 60% childcare discount at Tops Day Nurseries.
* Exclusive discounts & rewards via Blue Light Card and Each Person platform (gyms, cinema, shopping, travel & many more).
* Health & wellbeing support – NHS prescriptions, optical care & dental treatment.
* A generous holiday allowance – including your birthday off & a wellbeing day.
Important Safeguarding Information
* Hold (or be willing to obtain) an enhanced DBS check registered on the Update Service. If you don’t yet have one, you’ll need to cover the cost.
* Be eligible to work in regulated roles – not on the Children’s Barred List.
* Successfully complete background and reference checks.
Equal Opportunities
At Tops Day Nurseries, we are an equal opportunities employer, committed to creating an inclusive workplace where everyone feels valued and respected.
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