HR & Facilities Administrator - Marlow, SL7 1YL
We're Hiring: HR and Facilities Administrator
Department: HR
Location: Hybrid : Must be willing to commute to Marlow 1 dpw
Working Hours: Full Time -Monday - Friday 09:00 - 17:30
About the Role
Are you an organised, proactive, and detail-oriented individual looking to develop your career in HR and Facilities. We are seeking an HR & Facilities Administrator to join our team, supporting both HR and Facilities functions to ensure a smooth, efficient, and safe workplace.
This varied role offers the chance to get involved in HR projects, support the HR team with administrative tasks, and take ownership of facilities administration including health and safety, compliance, and supplier management.
Key Responsibilities
HR Administration
* Provide administrative support to the HR Director and wider HR team, handling confidential information with discretion.
* Organise HR team events and manage invites.
* Contribute to HR projects and initiatives (e.g., benefits portal integration), providing research and coordination.
* Support company communications, including video creation for annual benefits enrolment.
* Attend weekly calls with Accounts Payable, chase invoices, and ensure prompt payments.
* Act as BRM (Business Relationship Manager) for HR suppliers as required.
Facilities Administration
* Be the first point of contact for all facilities enquiries.
* Assist with office moves, manage access cards, lockers, and occupancy statistics.
* Coordinate office services (confidential shredding, fire extinguisher maintenance, licence renewals).
* Conduct safety checks, inspections, and maintain compliance records (including SECR and ESOS).
* Manage relationships with external service providers and suppliers.
* Maintain up-to-date facility documentation, raise POs, and assist with budgeting and insurance renewals.
* Update internal processes, procedures, and reports (ROPA, Control Testing Plan, KRI Monthly reports).
* Monitor the Facilities inbox and share office updates on Teams as needed.
* Act as BRM for Facilities suppliers as required.
Experience, Knowledge & Skills
* Previous experience in an administrative or facilities role.
* Strong administration and customer service skills.
* Excellent organisational and problem-solving abilities.
* Proficient in MS Office (Excel, Word, PowerPoint).
* Ability to prioritise tasks and manage stakeholder expectations.
* Proactive, team-oriented, and able to work independently.
* Able to handle sensitive and confidential information.
Qualifications
* Minimum 5 GCSEs (A C in Maths & English) or equivalent.
* Knowledge of Health & Safety and legislative requirements for office environments is desirable.
Why Join Kensington Mortgages
At Kensington Mortgages, we believe our employees are the heart of our success. We are committed to creating a supportive and flexible work environment that values personal growth, professional development and a healthy work-life balance
Our inclusive culture respects and celebrates diversity in all its forms, ensuring that everyone feels welcome, valued and understood. We recognise and appreciate differences in thinking, learning styles, gender, race, identity, ethnic origins and sexual expression.
We are an inclusive, neurodiversity-friendly employer committed to creating a supportive environment where all employees can thrive
At Kensington Mortgages, our people are our greatest asset. We offer:
* A supportive and flexible work environment.
* Opportunities for personal growth and professional development.
* A culture that celebrates diversity, inclusion, and neurodiversity.
* A workplace where everyone feels valued, respected, and empowered.
Ready to make a difference?
If you're passionate about providing an exceptional service and want to join a team that values your contributions we'd love to hear from you
Apply today and be part of the Kensington Mortgages family and help us to continue making a positive impact in the lives of our customers.
Important Information
Please note, all offers of employment for this role are subject to a series of background checks, including criminal (DBS), credit and Right to work checks.
To take advantage of digital Right to work checks you must hold a valid passport, alternatively you must be prepared to come into Maidenhead / Marlow to show ID .