Job Description
Our client is a fifth-generation family organisation with 150 years of enterprising business fulfilling various trading activities with an ethos to deliver quality products and services. Due to changing business needs, they require a Senior Executive Assistant to join the team.
The role involves working closely with the Board, Company Secretary / Group Solicitor to provide confidential PA support and also provide assistance on projects as they emerge.
Duties / Responsibilities;
• Act as first point of contact for the Board, Family members and the Company Secretary / Group Solicitor dealing with correspondence, emails and phone calls as required.
• Supporting and where appropriate leading on group wide initiatives and projects e.g. GDPR compliance, Corporate Social responsibility.
• Managing diaries and organising meetings and controlling access to Board and Company Secretary / Group Solicitor as required.
• Organising events and conferences.
• Booking and arranging travel, transport and accommodation.
• Reminding the Board, Morris Family members and the Company Secretary / Group Solicitor of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Overseeing the effective management and organisation of data including paper based and electronic and setting up systems for archiving / destruction.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Managing the Family Archive.
• Giving confidential and sensitive support on private business for Family members as required.
Specialist Experience
• Significant experience of working as a secretary / PA
• Experience of dealing with confidential information
• Computer literacy including word processing
• Good knowledge of Microsoft Office/Outlook/Excel etc.
• Excellent spelling and grammar Desirable
• Experience of setting up new approaches to data management, archiving.
Person Specification
• Tact and diplomacy
• Ability to deal with large amounts of information and work on several tasks at the same time
• Good organisational and time management skills – ability to prioritise work and meet deadlines
• Ability to communicate and present information clearly and concisely both verbal and written
• High level of accuracy and good attention to detail
• Ability to plan and manage own workload and work with minimal supervision.
• Ability and willingness to follow instruction and learn new tasks and to show initiative.
• Ability work well under pressure without sacrificing attention to detail
• Work effectively as required with other colleagues and team members e.g. on project work.
• Open minded and willing to be flexible and adaptable towards the on-going development of the role
• Willingness to undergo internal and external training
• Able to co-ordinate a project
• Able to support Family member showing utmost confidentiality, discretion and empathy.
If you would like to apply for this exciting opportunity which offers a competitive salary of between £20,000 -£24,000 per annum (DOE) please send your CV today