Job overview
An exciting opportunity has arisen to join the Gynaecology team at Hampshire Hospitals as a Theatre Scheduler which plays a key administrative and coordination role in ensuring that patients receive timely surgical care. The postholder is responsible for managing the scheduling process for gynaecology theatres ensuring all procedures are booked efficiently, safely, and in line with clinical priorities and trust policies.
This role requires strong organisational skills, excellent communication, and the ability to work autonomously in a fast‑paced environment. The scheduler works closely with clinical teams including gynaecologists, nurses, operational managers, and theatre coordinators.
This post is 34 hours a week on a 12 month fixed term basis.
Main duties of the job
1. Provide a comprehensive and efficient booking and scheduling service for patients in line with Trust Access Policies and national waiting time targets.
2. Schedule patients according to waiting list priorities, clinical need, available theatre time, and specialist equipment requirements.
3. Select and book patients for admission from waiting lists in consultation with clinical teams.
4. Work to defined procedures to maximise effective use of theatre capacity, ensuring sessions are used to full potential.
Working for our organisation
Hampshire Hospitals NHS Foundation Trust (HHFT) provides hospital services to around 570,000 people living in Hampshire and parts of West Berkshire, and specialist services to patients from all over the country. We deliver a full range of district hospital services in a variety of locations.
Women’s Health provides specialist services across all of our hospital sites including breast surgery, general gynaecology, gynaecological cancer, colposcopy, and urogynaecology, women’s health physiotherapy, fertility and early pregnancy assessment.
Gynaecology services are available at Basingstoke and North Hampshire Hospital and Royal Hampshire County Hospital, with outpatients clinics also available at Andover War Memorial Hospital. In 2019, we expanded our outpatient services at both hospitals to offer an enhanced ambulatory gynaecology service for menstrual disorders in new facilities: The Dove Suite in Basingstoke and the ATL treatment room in Winchester.
The Women’s Health service has two main wards offering specialised inpatient care to women. Royal Hampshire County Hospital is also a specialist centre for the treatment of endometriosis.
Detailed job description and main responsibilities
For further details about this role, please see the attached job description/person specification.
For any queries, please contact the appointing manager Elizabeth McCall
Person specification
Education and Qualifications
Essential criteria
5. Good standard of general Education including English Language and Maths GCSE to grade C/4+ or above
6. Customer service training or similar
7. Vocational Level 3, or Diploma of Medical Secretaries qualification or equivalent knowledge and skills gained through any combination of alternative study or employment experience
Experience and Knowledge
Essential criteria
8. Experience of organising own work under pressure
9. Experience of working in an NHS environment or public sector
10. Working knowledge of IT systems e.g. Word/Excel/Access/Powerpoint
11. Experience of adhering to targets, establishing efficient office systems and processes
Desirable criteria
12. Knowledge of gynaecology medical terminology
13. Experience of NHS systems e.g. Patient Centre, EPR, ERS.
Skills and Ability
Essential criteria
14. Good verbal and written communication skills including excellent telephone manner
15. Ability to work to tight deadlines and stay calm under pressure
16. Well organised with the ability to prioritise and be self-motivated
17. Excellent Interpersonal skills allowing effective communication between all internal and external customers
18. Flexibility and able to adapt to changing situations
19. Problem solving skills and using own initiative to implement changes