About the Role
We are seeking a proactive and well-organised Office Co-Ordinator to join our team. This varied role provides essential support to ensure the smooth and efficient running of our offices and meeting spaces, while also assisting with day-to-day financial administration.
You will take responsibility for maintaining a safe, clean, and well-presented working environment, coordinating maintenance issues, and ensuring all rooms and equipment meet organisational standards. The role also involves supporting finance processes such as invoicing, purchase orders, and budget tracking.
Key Responsibilities
1. Support basic finance administration, including raising and processing purchase orders, checking and coding invoices, maintaining finance records, and assisting with monthly expenditure reports.
2. Carry out regular and systematic checks of offices and meeting rooms, ensuring all areas are clean, tidy, and set up to the required standard.
3. Ensure all equipment, furniture, and fixtures are kept clean, well maintained, and in safe working order.
4. Report and log all maintenance faults promptly to the Facilities Manager, following the correct reporting procedures.
5. Lead on fire drills and act as the designated point of contact for first aid and health & safety requirements.
6. Manage stock levels of office supplies and equipment, placing ord...