Better places, thriving communities.
Job title: Commercial Administrator
Based from: Gloucester
Salary: Up to £32, per annum
The Role
As our Commercial Administrator you will be responsible for supporting the Commercial and Operational Teams with any tasks relating to commercial and contractual administration. You will ensure the smooth management of sub-contractor applications, cost controls and project financials; whilst upholding all company policies and procedures.
Duties and Responsibilities
1. Providing administration support to the Quantity Surveying and Operational Teams relating to commercial and contractual issues
2. Reviewing Sub-Contractor applications and allowances on variation accounts
3. Ensuring allowances within Sub-Contract orders for payments
4. Producing and managing Monthly Cost Control Reports to the project teams in a timely manner, ensuring information is accurate and challenging the team once returned
5. Attending the Monthly Project Commercial Reviews
6. Liaising between Procurement and Accounts to support the resolution of any invoicing/order queries
7. Supporting and ensuring all Company policies and procedures are strictly adhered to regarding commercial management of our clients and Sub-Contrators, including payment schedules, applications, certifications, variations, contract notices/conditions, etc.
8. Reviewing and challenging all ‘Non-recoverable Costs' in terms of reasons how and why they have occurred
9. Reviewing and issuing Project Actuals to Project Managers for review
10. Continually monitoring projected costs to completion in line with budget with Project Managers, Contract Director and Commercial Director
11. Ensuring that any overdue retention that is due to us is kept to a minimum
12. Monitoring the team inbox and ensuring all queries are dealt with in a timely manner
13. Any other duties specified by the line manager
No job description can be entirely comprehensive and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual's remit and capability, and consistent with the status and responsibilities of the role within the business.
Person Specification
Essential
14. Comprehensive knowledge of Microsoft Products (Excel/Word/PowerPoint/Etc)
15. Proactive diary management
16. Ability to work to tight deadlines and to be process driven
17. Ability to multitask and drive positive change in a fast-moving organisation
18. Excellent attention to detail, sound problem solving skills and analytical thinking with demonstrable experience of delivering action plans to resolve issues and remedy disputes
19. Excellent communication skills and ability to develop good working relationships with a broad range of stakeholders
20. Ability to work using own initiative
21. Proven record of working well as part of a team and being a positive influencer
22. Experience of being proactive
23. Desire to succeed and continually improve
Desirable
Extra training, skills and qualifications that are not an immediate requirement to the role but may show to be a benefit to any applicants
24. Understanding of Construction specific Contract forms including JCT and NEC forms of Contract
25. Understanding of contractual and commercial knowledge
26. Previous experience using software like Eque2 and Salesforce
We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.
Working Conditions
This role will be predominantly based in our Gloucester office; however, it may involve travel to site locations around the UK and may involve travel to Europe from time to time. Construction site locations will involve both inside and outside working environments and the employee will be required to use personal protective equipment.
Group Compliance
As part of the companies compliance to The Health & Safety at Work Etc Act, ISO for Quality, ISO for Environmental and ISO for Information Technology, there are several key objectives that are issued each year upon management review that we expect all staff to work towards in order for the company to meet these objectives and include but are not limited to:
27. Compliance to all legislative and British Standard requirements
28. Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required
29. Maximise customer satisfaction with the services provided by GBE Converge
30. Working to reduce, renew and recycle any waste on and off our sites including our offices
31. Protect the environment and ensure use of toxic materials is avoided where possible
32. Work to best safe practice and ensure actions do not cause harm unto themselves or others
33. Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others
34. Ensure all minimum training requirement are met in compliance with the relevant ISO standards
35. Ensure that any Information Technology ‘incidents' are effectively reported and resolved in a timely fashion (internally or externally)
36. Maintain clear desk and screen at all times
37. Compliance to ensure no deliberate breaches in security information and/ or systems
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .