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We are looking for an organised Funding and Payroll Administrator with a passion for making a difference to others.
You’ll be working 37.5 hours a week at Cygnet Hospital Harrogate, helping ensure the safe and smooth running of services for the people in our care.
This is a long-established mental health hospital that provides an emergency admissions service across two acute wards. Haven Ward is Cygnet Hospital Harrogate’s 19 bed acute mental health service for men, treating service users on an informal basis and those detained under the Mental Health Act. Sanctuary Ward is Cygnet Hospital Harrogate’s emergency acute inpatient service for women, able to accept service users on an informal basis and those detained under the Mental Health Act. The hospital is located in a pleasant surrounding, in a picturesque North Yorkshire spa town easily accessed by road and rail.
Responsibilities
* Provide a high standard of organisational and administrative support.
* Responsible for the daily production of reports and bed statistics, funding authorisation documentation.
* Ensure the daily reports are carried out to a deadline on a daily basis.
* Ensure all new admissions have the necessary funding from the outset.
* Submit funding details to include admission and specialist nursing costs to the Group accounts department on a daily basis.
* Maintain a diary system for all funding requests.
* Promote and ensure the good reputation of the Hospital by acting as a positive role model, maintaining a positive attitude towards clients, their families, visitors and other staff.
* Maintain complete and accurate financial records of the Hospital using computer and manual systems.
* Promptly forward the required paperwork to NS billing regarding patient admission, specialist nursing and travel expenses.
* Manage patient fee variations and discharges.
* Where applicable, provide reception cover.
* Maintain accurate records of all petty cash transactions.
* Process all payroll information on a weekly basis.
* Order and maintain records of staff uniforms.
* Process, on a weekly basis, the receipt and review of suppliers’ invoices and statements.
* Operate office equipment such as fax, photocopier and computer as required, and supply administrative services to the Management team as required.
* Answer the telephone and respond to all enquiries in a friendly and efficient manner.
* Provide administration support to all disciplines within the Hospital, meeting deadlines, compiling reports for reviews, meetings etc. Take meeting minutes as required.
Salary
£28,353.14 pro‑rata (100% FTE £29,110.00)
Benefits
* Strong career progression opportunities
* Expert supervision and support
* Employee referral scheme
* Pension scheme
* Cycle‑to‑work scheme and employee discount savings
Qualifications
* Funding and payroll administrator experience in health care and knowledge of mental health.
* Flexible, organised, able to prioritise workloads, solve problems and make decisions.
* Calm under pressure and able to work under own initiative.
* A strong written and verbal communicator with an eye for detail and excellent interpersonal skills.
* Highly proficient in the use of Excel, Word, Outlook, PowerPoint, Access, Windows and the internet.
Successful candidates will be required to undergo an enhanced DBS check.
Cygnet has been providing a national network of high‑quality specialist mental health services for more than 30 years. In this role you’ll have the chance to make a real impact on patients, service users and their families.
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