Event Planner II – Medical Affairs Meetings & Events (Contractor)
12 month role
Based in Uxbridge, relocating to central London 2027
Role
Managed end-to-end planning and execution of compliant Medical Affairs programs, including Advisory Boards, HCP engagements, annual department meetings, and strategic internal events within a highly regulated pharmaceutical environment.
Key Responsibilities
* Independently coordinated complex HCP-facing events, ensuring full compliance with internal policies, industry regulations, and transparency reporting requirements.
* Managed all aspects of event logistics including venue sourcing, travel coordination, AV, catering, off-site dinners, and onsite execution.
* Served as primary point of contact for healthcare professionals, vendors, and cross-functional internal stakeholders regarding travel, honoraria, contracts, and event operations.
* Oversaw HCP contracting, payment processing, and Transfer of Value (ToV) reporting in alignment with Sunshine Act and EFPIA transparency requirements.
* Submitted and managed events through internal compliance and approval systems, ensuring accurate documentation and audit readiness.
* Negotiated vendor agreements and service contracts while maintaining alignment with procurement, legal, and compliance standards.
* Managed event budgets, purchase orders, expense reconciliation, and financial reporting for multiple concurrent programs.
* Conducted venue site inspections and evaluated suppliers to ensure quality, compliance, and operational efficiency.
* Prepared meeting communications, post-event reporting, budget analysis, and compliance documentation for leadership and stakeholders.
* Collaborated cross-functionally with Medical Affairs, Legal, Compliance, Procurement, and external partners to deliver seamless and compliant event experiences.
* Supported process improvement initiatives and provided guidance on compliant meeting execution and HCP engagement procedures.
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