Salary £29,580
Location
Blackpool
Bristol
Glasgow
Job description
DBS DIT provides digital capability that supports corporate services across the Ministry of Defence, including Finance, Commercial, Payroll and Human Resources for Military Personnel, Civilian Personnel and Veterans. Our digital solutions comprise enterprise resource planning systems, performance management, analytics, automation, low code applications and public facing services through Gov.uk.
As a Associate Delivery Manager you will support to DBS DIT AG Service Owner, Programme Managers, Senior Delivery Managers and wider AG team in the delivery of their AGs workstreams.
Responsibilities
To provide governance and support to Delivery Managers. This includes:
Arranging meetings
Room bookings
Assistance in the preparation and distribution of meeting packs
Attending AG Advisory and Steering Groups and Boards and taking minutes and recording actions
The writing up and distribution of minutes, recording and managing actions
Facilitate discussions between technical and non-technical stakeholders
Updating delivery plans
Support Delivery Managers by having a general understanding of current workstreams and their purpose and status liaising with AG stakeholders as required
Assisting Delivery Managers in developing and updating risk registers, action logs, delivery plans, benefits plans, quality logs and other project outputs
Monitoring and managing AG Multi-user mailboxes
Assisting Delivery Managers in Finance and Resource recording and cost tracking
Updating AP Finance spreadsheet
Maintaining External Support resource spreadsheet
Invoice receipting on CP&F
Updating AG Dashboard report on weekly basis and issuing to stakeholders
The AG Focal point for information management e.g. SharePoint Office365 management, O365 Team sites, MODNet account management
Maintaining the AG SharePoint areas and associated documentation e.g. Support Guidance, Project templates
Booking AG recurring team and checkpoint meetings
Cascading communications to the AG team
Other support tasks:
Provide general administrative support as required
Provide support for DIT and AG events as required
Be proactive in personal and professional development
Person specification
Skills and Experience
Essential:
IT literate, including in-depth knowledge of the Microsoft Office suite
Excellent communication skills, including verbal and written
Ability to work collaboratively and apply feedback
Excellent interpersonal skills
Able to influence others, including those outside of your direct working relationships
Strong motivational skills
Good planning, problem solving and organisational skills
The ability to meet targets and deadlines
An interest in developing understanding of Agile Project Management
Desirable:
Working knowledge of Project Management
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