Job Description
Purchase Ledger Assistant
Temporary - Ongoing, with Permanent Opportunities Hourly rate: 14.42-16.83 Hours: 08:00-17:00 (30 min lunch) | Early finish on Fridays at 15:00 | Flexible working within requirement Location: Girvan 40 hours per week
About the Company & Role
For nearly two decades, this organisation has been a leading force in the UK's biomass energy sector. Over the last three years, operations have expanded significantly across six UK sites, supporting both domestic and commercial customers with a growing range of products and services. With close to 100 employees, the company continues to scale its production, logistics and customer delivery activities across the UK and Ireland.
Safety is central to its operations. The main production site covers 15 acres and processes 300,000 tonnes of feedstock annually, involving approximately 25,000 heavy vehicle movements and around 10,000 customer deliveries each year via its own fleet and trusted hauliers.
This full-time, site-based role sits within the Finance Team. As Purchase Ledger Assistant, you will be responsible for the maintenance and accuracy of the purchase ledger, including credit card expenditure, and ensuring full and efficient use of Spindle software. Reporting to the Head of Finance, you will need to demonstrate strong teamwork, a proactive attitude, and the ability to work confidently on your own initiative.
Key Responsibilities
Reporting to the Head of Finance, your duties will include:
1. Purchase Ledger Management (within 3 months)
* Operating Spindle software as the team's "super user" to ensure invoices post to Sage with minimal intervention.
* Liaising with relevant teams to ensure accuracy of nominal coding and posting of fibre invoices.
* Completing supplier statement reconciliations and maintaining supplier terms in Sage.
* Closing old purchase orders in WAP as required.
* Managing all credit card expenditure postings.
* Downloading invoices from supplier portals and liaising with colleagues regarding platforms such as Google and Mailgun.
* Generating adhoc reports from Spindle for weekly or month-end payments.
* Updating systems with new supplier forms and preparing schedules for review.
* Carrying out manual filing as required.
2. Sales Ledger Support (within 3-6 months)
* Acting as backup for the sales ledger, including proficient use of Credit Hound.
3. Process Documentation (ongoing)
* Maintaining accurate and up-to-date work instructions for all assigned tasks.
4. Payroll Support
* Summarising timesheets for monthly payroll processing.
5. General Administrative Support (ongoing)
* Supporting catering arrangements for meetings.
* Answering phones and assisting with general office tasks.
Required Competencies
* Strong business and work ethic.
* Ability to think on your feet and respond effectively in a busy environment.
* High level of accuracy and attention to detail.
* Strong awareness of health and safety practices.
* Collaborative team player, willing to contribute ideas.
Qualifications, Skills & Experience
* Experience using Sage 200, Spindle, or Credit Hound.
* Experience within a manufacturing environment (desirable).
* Ability to work confidently in a fast-paced environment.
* Strong proficiency in Microsoft Office, particularly Excel.
* Self-starter with strong communication skills.
Apply today for this exciting opportunity!
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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