To be responsible for the management and development of a procurement function within Libraries NI; to provide expert advice to staff at all levels to ensure that all procurement activities comply fully with current legislation and guidance, including, UK legislation,, Departmental procurement policies, and Libraries NI policies and procedures; to be responsible for the development and implementation of procurement policies and procedures; and to ensure that Libraries NI achieves best value for money, transparency, fairness, and accountability across all its procurement activities.
Responsibilities
* Support the provision of professional procurement services to Libraries NI, providing advice and guidance on procurement related activities, across a range of contracts, including building and non-building related contracts.
* Actively promote the procurement function within Libraries NI.
* Provide regular reports on procurement activity to the Finance Manager, to a high standard of presentation and accuracy.
* Keep abreast of procurement law, contract law and other related guidance, including EU regulations (transposed into UK law), UK legislation for public procurement and the Bribery Act 2010.
* Collaborate with support staff, or administration staff on procurement matters, as required. Deputise for the Deputy Finance Manager or Head of Finance as required in matters relating to procurement.
* Attend and participate in training and staff development programmes in compliance with Libraries NI Staff Appraisal Policy.
Skills and Qualifications
* A relevant third level qualification e.g. finance, business, accounting, procurement and a minimum of 2 years recent relevant experience working in a procurement role (within the last 7 years)OR
* a minimum of four years’ relevant experience of working in a procurement role (within the last 7 years)
* Demonstrable experience in each of the following:Providing procurement advice and guidance to stakeholders at various levels within an organisation, Delivering procurement outcomes that achieve best value for money, Performing administrative
* A thorough understanding of public sector procurement processes, including associated administrative requirements, and an awareness of related financial and governance considerations.
* A thorough understanding of data protection requirements as they apply to this field.
* Proficiency in the use of Financial Accounting systems and Microsoft Office applications, in particular Microsoft Word and Excel, for the preparation, analysis, and presentation of procurement-related information.
* Excellent oral and written communication skills, including the ability to present complex information clearly, concisely, and appropriately for a range of audiences.
* Applicants must have access to a suitable vehicle (appropriately maintained and insured for Libraries NI business) or
* other suitable form of transport which will enable the successful candidate to fulfil the requirements of the post to the satisfaction of Libraries NI.
* A minimum of 3 years’ experience working in a public sector procurement role.
* Knowledge of current UK legislation and NI Public Sector directives and systems relevant to procurement.
Further Information
Location - Business Support, Portadown Library
Vacancy ID 1729107 Job ref. 2025-08-01PA Job Sector Public Sector,Retailing, Wholesaling and Purchasing Area Co Armagh Location Portadown Salary £37,035 - £39.513 (NJC SCP 27-30) per annum No. vacancies 1 Contract Type Temporary Weekly hours 36 Published date 08/08/2025 Closing date 25/08/2025 Worktime 9am to 5pm
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