Practice Accounts
Maintain accurate bookkeeping records using Sage, including purchase ledger invoices, sales ledger invoices, and journal postings. Prepare monthly supplier payment runs and partner drawings calculations. Process and bank cash receipts and monitor card payment receipts. Maintain petty cash records and reconciliation. Support year‑end processes including capital equalisation and liaison with external accountants.
VAT
Prepare and submit timely VAT returns to HMRC in accordance with partial exemption rules.
Cash Flow
Prepare regular cash flow forecasts. Manage deposit accounts and monitor liquidity.
Payroll
Manage all aspects of monthly payroll using the IRIS GP Payroll system. Calculate staff pay including overtime and statutory payments and process RTI submissions. Administer auto‑enrolment assessments and payments of tax and National Insurance to HMRC. Liaise with the HR Manager regarding starters, leavers, sick pay, and annual leave. Maintain accurate annual leave entitlement records.
Pension Administration
Administer NHS Pension Scheme and NEST pension schemes. Manage staff enrolment, contribution calculations, and monthly payments. Submit annual NHS Pension Scheme returns and earnings certifications. Support retirement applications as required. Undertake three‑yearly re‑enrolment duties in line with Pensions Regulator requirements.
NHS Contract and Income Support
Support the Practice Manager in the effective financial management of the GMS contract. Prepare and submit Enhanced Services and SLA claims to relevant bodies and follow up payments. Prepare and submit PCN service claims and ensure timely receipt. Assist with the preparation and submission of information to the ICB/DHSC in support of practice performance. Support contract monitoring, QOF review, and audit visits as required.
Non‑NHS Services
Review and update charges for non‑NHS services. Generate invoices and ensure timely receipt of payments.
Partnership and Financial Planning
Support the Practice Manager with financial aspects of partnership matters and changes. Liaise with external accountants and solicitors regarding partnership transactions. Contribute to financial planning, budgeting, and cost control to maximise income and value for money. Support negotiation of financial commitments and contracts as required.
Governance and Controls
Ensure robust financial controls and fraud prevention arrangements are maintained in line with the GMS contract. Attend meetings with external accountants and partnership meetings as requested.
Premises
Support the Practice Manager in ensuring premises are safe, compliant, and well maintained. Take day‑to‑day responsibility for coordinating repairs and maintenance and reporting issues.
Continuing Professional Development
Maintain a continuous learning portfolio to ensure compliance with relevant legislation and best practice.
Communication and Collaboration
Work closely with partners, senior leadership and clinical teams to support effective decision making. Attend internal meetings and contribute to implementation of service improvements. Promote a culture of professionalism, continuous improvement, and teamwork.
General
Undertake other duties appropriate to the role to support the efficient running of the practice. Maintain strict confidentiality at all times and adhere to practice policies and procedures.
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