Equans is looking for a Contract Administrator to join our team in Lumira, 9 Maxim Park, Eurocentral, Motherwell, ML1 4WQ. The role is permanent, full time (40 hours per week), with a salary of £27,000 – £30,000 per annum and benefits. The standard shift pattern is Monday to Friday 08.00 – 17.00.
Supported Sites
* Athena – 5 Dovecote Road, Eurocentral, Motherwell, ML1 4GP
* Bathgate – 39 Inchmuir Road, Bathgate, EH48 2EP
Key Responsibilities
* Contract & Stakeholder Support
o Interface with internal and external stakeholders to administer business and contract processes
o Support the Account Management team to ensure service agreements are delivered to a high standard
o Support business improvement projects and initiatives
* People & HR Administration
o Manage attendance, sickness, absence, and annual leave using SAP
o Administer recruitment processes for direct employees
o Coordinate onboarding and vetting for employees, temporary workers, and subcontractors
o Support payroll administration, including medical certificates, starter, and leaver information
* Health, Safety & Compliance
o Administer SHEQ processes through AIMS to ensure compliance with HSEQ contractual requirements and health & safety policies
* Performance & Reporting
o Attend and administer client and subcontractor KPI/SLA meetings (Security, Catering, and TFM providers)
o Support the production of monthly and quarterly client reports
o Act as meeting recorder during contract review meetings
* Commercial & Systems Administration
o Administer quotes for ad‑hoc service requests
o Manage business system tasks including:
+ Coupa
+ Raising purchase orders
+ Goods receipting
+ Resolving invoice queries
Who are we looking for?
* Proven experience in an administrative role.
* Exceptional communication and interpersonal skills with a polished and approachable demeanor.
* Strong organisational skills with the ability to multitask and manage priorities calmly under pressure.
* Excellent attention to detail and commitment to maintaining high standards of presentation.
* Proficient in the MS Office suite or Google Workspace and digital scheduling tools; ability to quickly learn bespoke systems.
* Discretion and professionalism in handling sensitive information.
* Flexibility to adapt to varying client and internal needs and work schedules as required.
* Evidence of right to work in the UK.
What can we offer you?
* 24 days annual leave (+ public holidays)
* Life Cover equivalent to 1× annual salary
* Employee discount shopping schemes on major brands and retailers
* Gym membership discounts
* Cycle to work scheme
* Holiday purchase scheme2 corporate social responsibility days per year
* Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes
* Attractive Employee Referral Rewards Scheme
* Access to growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network), and our Disability Network
* 24/7 Employee Assistance Programme and access to a mental wellbeing app
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