My client is looking to recruit a Licensing Assistant to join their growing team as the business continues to expand.
As a Licensing Assistant, you will play a key role in supporting the licensing team in managing relationships with major brands, ensuring compliance with brand guidelines, and coordinating the flow of information between internal teams and external partners. This is an exciting opportunity for someone who is detail-oriented, and organised.
Main Duties
* Support the critical path across all stages of licensing development, from initial concept approvals to final production approvals.
* Maintain and communicate up-to-date information on existing licenses, including new product categories, expiration dates, and brand calendar changes.
* Ensure accurate documentation and tracking of all licensed items and related data within internal systems.
* Understanding of current licensor requirements, including, but not limited to, approval process procedures, key contact personnel, legal compliance.
* Accountable for day-to-day management of allocated license brands/accounts.
* Facilitate approval of concept designs, and ensuring concept files are relevant to the brand and include the correct information.
* Provide the contractual sample quantity for all licensing brands at both pre-production and production stages, making sure to send feedback to the relevant departments.
* Ensure timely product approvals in line with licensee needs, whilst anticipating roadblocks, and proactively taking measures to address them by working closely with the relevant department.
* Maintain various database and spreadsheet files – including updating and maintaining Approval tracker, Licensor tables, Portfolios & Brand Calendars.
* Coordinate and schedule meetings and help with meeting preparation as required.
* Collaborate with licensors and internal stakeholders, including Buying, Sales, Design, Merchandising, Marketing and Finance to ensure execution of projects.
* Be the key point of contact for the relevant license brand.
* Build strong relationships with internal stakeholders and attend and participate in departmental meetings.
* Maintain excellent relationships with licensor contacts in readiness for future expansion.
* Independently draft responses to general correspondence.
* Support Licensing and Commercial Executive with concise information and provide holiday cover.
Previous Experience Needed
* Previous experience in licensing, brand management, or administrative support (preferably in the toy, creative play or consumer products industry).
* Strong organisational and time management skills with the ability to manage multiple projects simultaneously and independently.
* Excellent communication and interpersonal skills.
* High attention to detail and a proactive approach to problem-solving.
* Excellent analytical and numerical skills.
* Experienced in reviewing and auditing documentation and licenses.
* Ability to think strategically and creatively.
* Commercially minded, with expertise in launching profitable products within licensed frameworks.
* Comfortable with insights driven decision making, data management and reporting for varying audiences.
* PC literate and working knowledge of Microsoft Office
Only relevant candidates will be contacted