Overview
Function
The function of the General Administrator/Receptionist is to be a strong team player in helping the Operations Manager fulfil the front of house day to day duties and assisting the various Teams with any general admin tasks.
Responsibilities
1. Prepare the Reception area
2. Answer the phone and take/forward any messages as required to the relevant department or person
3. Maintain the desk diary
4. Check in visitors and hand over to host
5. Process outgoing post and drop to a convenient postbox daily
6. Monitor printers and shredders
7. Monitor office stationery supplies
8. Daily post distribution
9. Attend kitchen areas (GF and LGF) as required
10. Provide administrative assistance to the Operations, Fleet and Facilities Manager and/or others as required
11. Organise catering for courses and meetings as required
12. Ad hoc administrative assistance for the preparation of various in-house training courses and ordering of any supplies
Hours of work:
Monday - Friday 9am - 3pm (with some flexibility around working hours)
Qualifications
Qualifications
13. Proven administration/reception experience
Skills and Experience
14. A good eye for detail
15. accurate, literate and articulate, with good communications skills in English both written and spoken
16. A good understanding of Microsoft Outlook, Word, Excel