Financial Accountant | London | Full Time | Gross Annual – approx. GBP £55,000 per year
Our client is an intergovernmental body, set up in 1963 under the auspices of the United Nations, responsible for implementing the International Coffee Agreement (2007) to strengthen the global coffee sector and promote its sustainable development in economic, social, and environmental terms.
Are you the right person for the job?
* At least a university degree with a combination of relevant academic qualifications in finance, and/or accounting (i.e. ACA/ACCA/CPA/CIMA)
* Accounting experience in a comparable organisation or company for at least five years(minimum 2 years in one company)
* Excellent command of the English language, oral and written
* A working knowledge of at least one of the other official languages of the Organisation (Spanish, French and Portuguese) is desirable
* Good working IT skills for SAGE or other Accounting/Financial application software, MS365, Excel, Word and PowerPoint
* Ability to establish and maintain good working relations with staff and external contacts
* Excellent organisational abilities and a high degree of initiative and judgement to deliver required work results by deadlines
* Flexibility in working hours and the ability to work under pressure and time constraints
What will your role look like?
Under the supervision of Head of Finance :
* Receiving, reviewing and authorisation of all purchase invoices with profound accounting knowledge;
* Conducting weekly and monthly validation of ledger postings in the accounting system after a thorough review of payment vouchers to ensure accuracy for approval by the Head of Finance and Administration validity and rigorous recording of transactions through Accounts payable and receivable modules and manual journal entries by ensuring the related general ledger accounts being reconciled against the budget lines every month. Report to the supervisor.
* Organising purchase orders requested by staff while ensuring proper approval by the direct supervisor, the Head of Finance and Administration, and/or the Executive Director. Report to the supervisor.
* Within the delegated authority, dealing with procurement activities from researching and contacting suppliers and service providers; negotiating pricing; preparing purchase orders; budget checks; ensuring satisfactory receipt of goods and services ordered and the related contracts duration and expiration or renewal. Report to the supervisor.
* Conducting monthly bank reconciliations, checking statements against reconciliations, ledgers and PayPal Accounts. Reconciling each general ledger account regularly by reviewing transactions from the organisation’s chart of accounts. Report to the supervisor.
* Organising staff, interpreters, speakers, and others' travel arrangements, air and train fares, hotels, cash advances, etc., as well as the preparation and reimbursement of all travel expenses claims according to ICSC travel claim guidelines; processing payment of interpreters’ contracts, and regularly updating management on travel budgets. Report to the supervisor.
* Preparing itemised reclaims: VAT, Air Passenger Duty, Insurance Premium Tax, Climate Change Levy, etc. independently for submission to the host government; liaising and completing relevant official paperwork for the Foreign and Commonwealth Office and Local Government; and reconciling the outstanding balances, claimed amounts, and refunded amounts periodically. Report to the supervisor.
* Responsible for the payment terms and conditions of all the contracts and agreements for the Administrative and other funded accounts. Report to the supervisor.
* Monitoring Member contribution accounts, informing the Administration Officer of all Member contributions received for the receipt of contribution letters to be prepared. Report to the supervisor.
* Monthly payments for contractors such as outside service consultants, interpreters, and translators, including calculation and reconciliation of translators’ annual adjustments by ensuring the payments are in line with approved contracts. Report to the supervisor.
* Providing support for the organisation of meetings held in the UK as required regarding interpreters’ contracts. Report to the supervisor.
* Preparing monthly and annual Trust Fund accounts and other accounts for approval by the Head of Finance and Administration, through ongoing review and reconciliation on the entire Trust Fund set of accounts. Report to the supervisor.
* Performing other related responsibilities, including replacing and/or backstopping for others within and outside the section. Report to the supervisor.
Only shortlisted candidates will be contacted
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