Job Details
Contract: Permanent - 37.5 hours per week
Base location: Smethwick
Salary: Circa £28,200
Working days: Monday to Friday
Working hours: 07:30 - 16:00 or 08:00 - 16:30 (core hours 07:30 - 13:00 for part‑time)
Purpose of Position
To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy.
Key Responsibilities
* Remote absence cover for Depot Finance Administrators across the network
* Weekly payroll management and processing for the network
* Liaise and work closely with the Junior Data developer to resolve systemic issues if they arise
* Become a super user for Softworks and ODF portal
* Support facilitation of timely and accurate payment to suppliers
* Audit stop merges and additional payments remotely
* Key contact for audit queries
* Support automation of tasks
* Ensure the day‑to‑day cost reporting for your depot(s) is dealt with in a timely and effective manner
* Accurately record purchase orders, process and code invoices for external resources
* Keep absence management records up to date
* Provide cover and be cross trained with the rest of the finance administration team within the network
* Add all new starters, agency and cover drivers to training platforms
* Administer the complete self‑employed process daily, including additional payment processing, stop merging, updating vehicle mileage records and financial reconciliation to depot reports
* Carry out driver licence, validate own van driver documentation and forklift truck certificate checks and organise refresher training
* Administer fuel stocks and orders
* Carry out local operational quality audits and maintain operational controls
* Comment on the SOP of vehicles not being used
* Upload compliance and HGV documentation to Data Studio
* Check driver reported defects have been actioned for fleet vehicles using the defect book and app
* Ad‑hoc duties as required
Qualifications & Experience
* Strong IT literacy (Microsoft Office / G Suite programmes)
* Proven experience in a fast paced administrative role ideally gained within the transport industry (but not essential)
* Strong analytical skills with awareness of quality assurance and auditing
* Strong communication skills with a confident telephone manner
* High level of accuracy, self‑motivation and organisation
* Ability to self‑manage workload and prioritise tasks according to deadlines, importance and urgency
* Carry out other duties as reasonably requested by management
Benefits
* Holiday trading
* Enhanced maternity and paternity package
* Free life assurance of 4 x salary on joining the pension scheme
* Health kiosks visiting every location
* Vitality at Work
* Free on‑site parking
* Discounted shopping from 100+ retailers including up to 5% off supermarket shopping
* Milestone days off to celebrate with family and friends
* Free eye tests and support with cost of glasses for screen users
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