The Cover Manager plays a pivotal and dynamic role in ensuring the smooth and continuous delivery of education across the school. This position is responsible for efficiently organising and deploying cover for absent teaching staff, minimising disruption to student learning, and maintaining a positive and productive learning environment. The Cover Manager acts as a central point of contact for staff absences and cover arrangements, requiring excellent organisational skills, adaptability, and strong communication. The Cover Manager also has the opportunity to deliver cover lessons, gaining valuable, direct classroom experience Description Absence Management & Cover Provision:. Receive and record all staff absence notifications (e.g. sickness, professional development, external meetings) in a timely and accurate manger, and use to devise cover arrangements in advance where and when appropriate.. Proactively plan and organise the schedule for covering lessons of teachers absent from school or who are unable to teach their lessons for various reasons. This is to start by 7.15am and emailed to all staff each day by 8am.. Deploy internal cover supervisors effectively to meet cover requirements.. Ensure that cover arrangements are made in line with the guidance on ‘rarely cover’.. Liaise with external supply agencies when internal cover is unavailable ensuring all necessary checks (DBS, QTS, etc.) are in place for agency staff.. Deliver cover lessons, as required.. Manage the allocation of timetable information and pre-prepared work for cover lessons, ensuring materials are readily available for cover staff.. Maintain accurate and up-to-date records of all cover arrangements and associated costs.. Create and adapt rooming schedules when necessary (i.e. for exams and other events that necessitate room changes).. Publish known rooming changes at least a day in advance and to send updated room changes, when appropriate.. To always respect confidentiality with regard to staff absence information and other personal data. Communication & Liaison:. Communicate cover arrangements clearly and promptly to relevant staff (e.g. senior leadership team, faculty leaders, teaching staff, cover supervisors, reception).. Act as the primary point of contact for cover supervisors and supply staff, providing guidance, support and necessary information (e.g. school policies, student information, fire procedure, etc.).. Liaise with the HR department regarding absence reporting, fit notes, and long term absence planning.. Communicate effectively with faculty leaders regarding planned absences and curriculum continuity. Administrative & Organisational Duties:. Input data regarding reasons for staff absence into the School’s Information System (SIMS) and produce monthly reports on staff absence for line managers and the leadership team.. Maintain and update the school’s cover management system.. Prepare and distribute daily cover sheets and registers.. Assist in the induction of new cover supervisors and supply staff to school procedures and expectations.. Contribute to the development and review of the school’s absence management and cover policies and procedures. Safeguarding :. Ensure all cover staff (internal and external) are aware of and adhere to the school’s safeguarding policies and procedures.. Verify identity and necessary checks for all supply staff upon arrival. .Report any safeguarding concerns immediately to the designated safeguarding lead (DSL)