Overview
To provide an efficient and confidential administrative support service to the Division.
Responsibilities
* Arrange meetings, circulate agendas, take notes and actions in accordance with meetings schedule; update the Meetings Schedule and Attendance Log.
* Support Health Roster Challenge Meetings and provide guidance on Health Roster processes/queries to managers and supervisors as required.
* Monitor annual leave for the Division, lead on annual leave calculations and enquiries, including calculating entitlement for the following year for all E & F Staff; liaise with HR regarding start dates/length of NHS Service as required; produce quarterly annual leave reports for the Division and update the Performance Management Dashboard accordingly.
* Using the Unit 4 Computerised Ordering System raise official orders on behalf of the Division; process goods received notes and invoices.
* Undertake Reception duties to issue visitor passes to contractors, issue and return keys, and swipe cards in accordance with Trust protocols and policies.
* Maintain office systems contributing to the efficiency of the Division.
* Include annual leave calculations and queries as part of monitoring for the Division.
* Take and transcribe notes at various meetings as required by the Division; provide guidance in relation to Health Roster-related queries such as annual leave, sickness, shift changes and new starters and leavers.
* Raise requisitions and process goods received notes in relation to revenue orders for Estates & Facilities using Unit 4 the Trust's Finance System; undertake Reception duties as above.
* Arrange meetings, manage the diary/scheduler and undertake administrative duties as required; demonstrate excellent communication and organisational skills.
Requirements / Qualifications
* Extensive experience of Word, Excel, PowerPoint.
* Ability to prioritise own workload and meet deadlines; excellent communication and organisational skills.
Additional Information
We hold a unique position in the Stockport community as the provider of healthcare and one of its largest employers.
We believe that the best organisations reflect the communities they serve and are seeking to improve the diversity of our workforce to be truly representative of our local population.
If you require support with your application please contact a member of the recruitment team who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously and will consider any request to explore if it may fit with the needs of the service.
Benefits
* Between 27-33 days of annual leave plus bank holidays
* NHS pension scheme membership
* Salary sacrifice schemes for lease cars, home electronics and more to make your salary go further
* NHS Staff discounts
* Cycle to work scheme
* Salary finance - for loans, savings, budget planning and tips on managing debt
* Stockport Credit Union - for local financial advice
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