About The Role
Workplace Assistant
Salford – Media City – Full time office based
Permanent
About HF
People. Not just lawyers
We're not your typical law firm – we're people with a passion for helping our clients and each other achieve the best possible outcomes. We are leading legal advisers to the insurance and commercial sectors across the UK & Ireland, known for our innovation, client focus, and long-lasting relationships. We do things differently, with a forward-thinking approach built around our clients' needs, supported by cutting-edge technology and a culture built around people from a wide range of backgrounds who are taking an equally wide range of routes to building their careers in law.
Working onsite at our Media City Office to provide a blend of hands on and administrative support to our Facilities Team.
What You'll Be Doing
To liaise with the Facilities Co-ordinator in relation to onsite deliveries and requests. This will include some manual handling.
Being a visible presence in the office and readily available to assist colleagues, clients and visitors.
Stock check and ordering of office consumables across all HF Sites.
To assist with DSE assessment administration.
Assist with the booking of business travel in line with the business travel policy.
Ensuring a confident telephone manner to deal with inbound and outbound calls to suppliers, contractors and colleagues.
Assist with access pass management in line with the starter/leaver policy.
Fire Marshal duties
Involvement in Facilities projects to assist in the collection and presentation of data. This will require excellent written and verbal communication skills to liaise with suppliers.
Involvement in office move projects
Office Health & Safety checks/walkarounds.
Meeting room management to include booking rooms, making sure rooms are equipped with any specialist equipment/refreshments and altering room layouts to meet the requirements of the business.
Front of House assistance – meet and greet clients, pre-order any outside catering.
To use all office equipment efficiently & competently.
To ensure the confidentiality of all the firm's and client's documentation and information in compliance with all DPA requirements.
This is a busy role, requiring a high level of accuracy and the ability to switch between tasks.
What do I need?
Previous office experience is desirable
Team orientated
Conscientious
Adaptable
Attention to detail
Self motivated
Confident telephone manner
What's in it for you?
Apart from the competitive salary you'd expect, our package of benefits reflects our values of partnership, innovation, and being real people. We're committed to creating a dynamic workplace where everyone feels supported, empowered, and part of our success.
You'll Enjoy
25 days' annual leave (rising to 30 with service) + Holiday Buy Scheme
Life Insurance & Income Protection
Private Medical Insurance & Healthcare Cash Plan
Employee Assistance Programme & Digital GP services
Pension Scheme
Electric Car Scheme
Enhanced Maternity, Paternity & Adoption Leave
Discounted Gym Membership & Employee Discount Hub
Flu & Eyecare Vouchers – and more
Free Parking
What next?
If HF sounds like a place where you could belong, we'd love to learn more about you
Submit your CV here and we'll be in touch if we have any opportunities that match your experience and interests. If we don't have something right now, we'll keep your details on file and may reach out in the future as part of our talent pipeline.