Overview
Location: Multi-site (1-2 school visits per month) so must be a car driver
Our client is looking for an experienced and highly organised administrator with experience in estates, compliance or education. An understanding of compliance in an educational setting would be ideal.
The role
* Maintain and update central compliance logs, certificates, and asset databases
* Ensure CAFM and PPM records are accurate and current
* Coordinate contractors' access, documentation, and queries
* Support audits, compliance reviews, and reporting processes
* Process orders for planned, responsive, and capital works
* Liaise with site teams to collect estates data and monitor inspections
* Assist in delivering capital investment and grant-funded projects
* Manage records for statutory testing, servicing, and risk assessments
* Support procurement and contractor performance monitoring
* Maintain accurate energy consumption data
* Provide general administrative support to the Director of Estates and Estates team
The person
Essential
* Experience in administration within estates, facilities, or education setting
* Understanding of statutory compliance (e.g. fire safety, legionella)
* Competent in CAFM or compliance systems (e.g. Parago, I am Compliant)
* Excellent communication and record-keeping skills
* Able to manage confidential data professionally
* Strong coordination and relationship skills with teams and contractors
* Proactive, adaptable, and committed to high safety standards
* Full driving licence and business-insured vehicle for travel between sites
Desirable
* Experience in procurement or public-sector estates management
* Knowledge of sustainability or energy management processes
Benefits
* Free on-site parking
* Eye care and free flu vaccination voucher
* Private contributory healthcare scheme
* Staff awards and gift card nominations
* Cycle to work scheme & IT equipment scheme (salary sacrifice)
* Gym, food, entertainment, shopping and holiday discounts
* On-site café
* Family-friendly policies
* Generous pension and life assurance schemes
* Diversity and inclusion & staff wellbeing groups
* Contractual Sick Pay
* Christmas party and social events
* Free confidential mental health and wellbeing coaching and counselling services
* Continuous professional development and sponsorship for professional qualifications, apprenticeships and free training - opportunities for growth
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