We're Hiring: Accounts and Finance Assistant
We are seeking a highly organised, detail-focused, and proactive Accounts and Finance Assistant to join our friendly Accounts and HR team at The Plant Place, an independent, family-run garden centre.
About Us
The Plant Place has been proudly family-run since 1998, and we've been growing ever since. Alongside our thriving garden centre, we're now embarking on an exciting new chapter with the opening of our brand-new restaurant. At the heart of everything we do are strong community connections, exceptional customer service, and the dedicated people who make it all happen.
This role plays a key part in keeping our finance and administration functions running smoothly. From maintaining accurate financial records and processing invoices, to liaising with suppliers and supporting payroll, you'll be central to ensuring our business continues to operate efficiently and successfully as we grow.
If you're looking for a varied role where your skills and attention to detail will make a real difference, we'd love to hear from you...
The Plant Place GC Ltd
Job Title: Accounts and Finance Assistant
Purpose of Role: To maintain an efficient and accurate finance and administration function
Responsibilities:
Finance:
* Maintaining all financial records on the Sage system accurately and precisely
* Monitoring the Admin email address and downloading/saving invoices and other financial documents received
* Downloading/saving invoices from supplier's online invoicing platforms
* Liaising with internal debit card users to obtain invoices and receipts for purchases made
* Processing invoices from approved suppliers and correctly coding goods purchased
* Posting supplier payments, credits, discounts onto the system
* Reconciling supplier statements and resolve any issues arising
* Assisting in the preparation of bank reconciliations, investigating and clearing outstanding items as they arise
* Liaising with suppliers in order to obtain credit notes for defective goods, goods not received or overcharges
* Monitoring collection of outstanding customer amounts owed and escalating to management as necessary
* Responding to enquiries from suppliers and customers as required
* Maintaining petty cash records
* Interaction with Company's accountants as necessary
Other Duties:
* Assisting with the preparation of monthly payroll data from records of attendance and liaising with payroll service provider
* Undertaking any other administrative duties across the functions of the Finance and HR Team, or completing any ad hoc tasks and projects, as may be assigned from time to time by management
* Acting as a point of contact for employee questions and concerns in relation to payroll and HR matters as necessary
Essential Requirements:
* Educated to A level standard or equivalent with GCSE Maths and English Grade 5 or above
* Experience of working in a busy office environment
* Knowledge of Sage and Microsoft office applications
* Ability to work unsupervised whilst ensuring high standards are maintained
* Excellent organisational skills and ability to prioritise workload
* Strong attention to detail and accuracy
* Excellent communication skills - both written and verbal
* Good common sense and problem solving skills
* Absolute discretion and observance of confidentiality requirements in accordance with GDPR
Other Information
* Job Type: Permanent Full Time
* Days: Monday to Friday
* Hours: 35 hours per week
This job description is a guide to the minimum requirements of the job. It is not intended to restrict activities that will contribute to the growth and profitability of the company. If a need for action or an opportunity is identified, this must be brought to the attention of the directors.
Job Types: Full-time, Permanent
Experience:
* Administrative: 1 year (required)
Work Location: In person