Job Title: Accounts Payable Assistant
Location: Kings Norton, Birmingham
Reports to: Finance Director
Summary of Position: The accurate and timely provision of purchase ledge duties
RESPONSIBILITIES
Purchase Ledger
The accurate and timely provision of purchase ledger duties
To input invoice details and orders and match against purchase orders via iCompleat
Statement reconciliations and weekly supplier payment runs
Taking supplier queries by telephone/email and investigating, resolving or referring where necessary
Prepare weekly payment run.
Send weekly remittances by email.
Reconcile supplier statements and rectify any differences.
Credit card/Expenses
Process uploaded receipts (inc VAT analysis) on expense system and prepare upload journals to Sage.
Upload expenses to Sage.
Add cash expenses to weekly payment run.
Reconcile credit card statement to expense accounts.
Chase project managers for expenses on statement for which no receipt has been submitted.
Produce report of outstanding receipts for Finance Director.
Petty Cash
Process all requests for Freelance floats and PD’s.
Enter all advances to Sage.
Process receipts and returned change.
Update Hiretrack with petty cash expenses.
Reconcile petty cash weekly.
File all petty cash paperwork.
Other Duties
Provide invoice copies for fixed assets and accruals/prepayments.
Assist Assistant Accountant/Finance Director as required.
Skills/Experience Required
Purchase ledger processing.
Cash handling and reconciliation (including foreign currency).
Expenses processing – knowledge of VAT extraction.
Reconciliation skills.
Ability to deal with queries and take necessary action to rectify errors.
Attention to detail is essential.
Methodical and organised approach required to handle varying volumes of work.
Must be able to work on own initiative whilst also being a team player.
Must be prepared to assist in other areas when required.
Knowledge of Sage 50 / iCompleat beneficial but not essential, training can be given.
Good working knowledge of excel