DUTIES AND RESPONSIBILITIES To assist and manage the procurement of the full range of Trust contracts for goods and services working within the public sector procurement policy and legal framework. These will be for high value complex contracts above procurement limits as well as those below. Support Trust Departments and Divisions in ensuring they comply with procurement legislation, UK law and Trust Standing Financial Instructions. The post holder must be able work as part of a team, ensuring that relevant procurement information is disseminated throughout the Procurement department as necessary.
Support the Deputy Head of Procurement and Senior Procurement Officers and under their direction lead a range of procurement projects to deliver against the procurement workplan and cost improvement programme. Under the general direction of the Senior Procurement Officers and Deputy Head of Procurement prepare and issue tender documentation, evaluate and assist with the negotiation of tenders received against the specification, and prepare analytical summaries in preparation for contract awards, ensuring that all contracts maintain fair and equal competition. To liaise with the stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user-based requirements. Invite competitive quotations from suppliers in accordance with thresholds for competition, producing the appropriate documentation, analysing the results, prepare and present comparative prices and make recommendations to the end-users, ensuring details are recorded in the quotations register.
To assist in the preparation and administrative work for large scale tenders including arranging and attending meetings with internal customers and external suppliers. To regularly use information systems to create documents and reports Manage the maintenance portfolio Monitoring orders going through Integra that are over £12k so that they can be published on Contracts Finder Maintain good supplier relationship. Liaise with the Trusts Finance Departments on all aspects of order processing as required. To work closely with collaborative organisations such as NHS SBS, NHS Supply Chain etc Assist in the development of procurement procedures and policies.
Contribute to the professional development of the Trust Procurement Team. Attendance at meetings, conferences, development workshops etc at any location within the country as deemed necessary and appropriate. To deputise for the Senior Procurement Officers as and when required To supervise the Apprentice Procurement Assistant, when required