Role Summary We are looking for an organised and proactive Office Manager to ensure the smooth day-to-day running of our global offices and support wider business operations. Based in the office 3–4 days per week, you will be the go-to person for facilities, workplace logistics, and vendor coordination. You’ll work cross-functionally with HR, IT, Security and Finance to manage physical office access and security, supplies, travel, employee onboarding/offboarding, and health & safety. You’ll also support employee engagement initiatives and contribute to our ESG reporting by liaising with suppliers on emissions data. This is a hands-on, multi-faceted role suited to someone who thrives in a dynamic environment and takes ownership of improving the workplace experience. Key Responsibilities Provisioning physical access to offices (giving access to new joiners, removing for leavers), update physical access to other areas like the goods lift and comms room if needed Visitor management (across all entities) Issuing of temp passes to visitors and employees and maintenance of tracking for this Building maintenance requests (temperature, office issues, across all entities) Office food shop (across all entities) and coffee order Manage office supplies (across all entities), including supporting IT with procurement of IT kit Support return or delivery of IT and necessary office equipment to leavers or new joiners alongside HR and IT Look after any office updates and fit out requirements Manage meeting room bookings Forward on important building updates, including scheduled Fire tests and building shutdowns (across all entities) Manage Corporate Travel (across all entities) Manage Operations owned vendors and support the overall company vendor management process, including working with HR on software licence reviews on a quarterly basis Employee onboarding/offboarding support – including access to key systems and Employee role reviews (completed quarterly) Manage the company health and safety policies, complete health and safety reviews and maintain first aid provisions and fire safety procedures Support in office lease extensions and search process for new offices Provide support for the company’s ESG requirements from a Business Operations and Offic perspective, this includes gathering carbon emissions data from the building and some of our key suppliers, such as office food providers, corporate travel vendors etc. General internal support for questions internally, pointing people in the right direction and triaging questions where possible Provide support to the People Forum on employee engagement and volunteering activities. Skills and Experience Excellent organisational skills to coordinate office operations and logistics Strong written and verbal communication for liaising with internal teams and external suppliers Proactive problem-solver with the ability to anticipate and address issues independently Comfortable using office software (e.g. Microsoft Office, Google Workspace) and handling basic IT/admin tasks High attention to detail for maintaining records, managing supplies, and ensuring compliance Adaptable and able to manage shifting priorities in a dynamic environment as well as deliver multiple workstreams under pressure Capable of coordinating projects such as office improvements / moves, events, or onboarding logistics Just some of our benefits Competitive salary plus performance based bonus. Health & Wellbeing: A competitive health insurance policy that disregards previous medical history. This also includes dental, optical, mental health support and comprehensive cancer cover. Cycle to work scheme and Gym discounts: Buy a bike and cycling accessories out of your pre-tax salary and spread the cost over 12 months, as well huge discounts off Hussle, KOBOX and Nuffield Health gyms. Flexible and remote working: We have a mature attitude towards flexible and remote working. Whether you’re a night owl, morning person, parent, carer or simply need flexibility to work a different pattern to the norm, we’re committed to helping you be productive and work in a way that is best for you. Professional learning and development: External training and accreditations are supported, as well internal training and development programs. Maternity, paternity and adoption leave: Paid maternity, paternity and adoption leave, which includes 13 weeks full pay for maternity and adoption leave and 6 weeks full pay for paternity leave Holiday: 25 days holiday plus bank holidays About FINBOURNE We are a young, dynamic financial technology company aiming to re-engineer the world of investing to make it clearer, faster and more cost effective for everyone. At FINBOURNE, we offer a hugely supportive environment to build a career, with continuous learning and development opportunities. We have a collaborative culture of testing and exploring problems together to find the best evidence-based solutions. We respect your independent thought, your intellectual curiosity and your opinion. Our solution is open, API first and developer friendly – a true first for the asset management industry. You can see what our team is busy building on Github. For more information about us please visit our website.