Our client, a prominent entity in the Defence & Security sector, is actively seeking a dedicated Executive Assistant to provide comprehensive administrative support to their Managing Director (MD) and Senior Leadership Team (SLT) in Enfield. This permanent role entails handling sensitive information and contributing to the smooth operation of UK site activities, including travel, events, and leadership coordination.
Key Responsibilities:
Managing the diaries for MD and SLT, organising meetings, conferences, and travel arrangements.
Drafting and responding to correspondence on behalf of the MD.
Taking meeting minutes and tracking actions using Teams or similar platforms.
Preparing agendas and following up on action items for MD and Finance Director (FD).
Greeting visitors and serving as the main point of contact for internal and external stakeholders.
Supporting catering, site access, events, and general day-to-day office coordination.
Booking travel via the BCD platform, liaising with the headquarters travel provider, and engaging in approval processes for travel expenses.
Ensuring traveller safety by monitoring higher-risk territories and handling insurance documentation.
Job Requirements:
Experience in providing executive and administrative support.
Strong communication skills (both written and verbal).
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
Ability to manage confidential information and handle sensitive documentation.
Highly organised, structured, and proactive with a problem-solving mindset.
Capability to challenge appropriately and negotiate on pricing and logistics.
Comfortable working in a hands-on, practical role.
SC clearable (initially requiring a police check, followed by full SC clearance).
Benefits:
Opportunity to work full-time or part-time, with flexible working hours around business needs.
Challenging and rewarding work in a dynamic industry.
Occasional visits to Germany, with minimal international travel expected.
Engagement with diverse, cross-functional teams including Finance, IT, HR, and Security.
Working within a supportive and people-focused environment.
If you are a highly organised, proactive problem-solver with a passion for providing exceptional executive support, our client would be keen to hear from you. Apply now to join their dedicated team in Enfield