Pa & project coordinator - facilities & workplace

Job Description

PA / Project Coordinator - Leading London Law firm!

London | Hybrid Working (3 days office / 2 days home)

Salary: £51,000

A leading professional services organisation is seeking a highly organised and proactive PA/Project Coordinator to support a senior Director and wider team within a dynamic and fast-paced Property & Workplace function. The firm have just moved into a brand new building and have an excellent benefits package, as well as a free onsite restaurant!

This is a fantastic opportunity for an experienced coordinator, executive assistant, or PA who enjoys operating at the heart of a business, working across multiple teams, managing senior stakeholder relationships, and ensuring the smooth delivery of key operational priorities.

The Opportunity

Working closely with the Director of Property & Workplace, you will act as a trusted right-hand support, coordinating activity across several specialist teams and serving as a central point of contact for communications, reporting, and departmental administration. This role offers significant variety and visibility, making it ideal for someone who thrives in a collaborative environment and enjoys balancing executive support with project coordination and stakeholder engagement.

Responsibilities:

• Extensive diary management
• Meeting coordination and preparing agendas
• Attending meetings and taking notes
• Drafting correspondence
• Preparing presentations for meetings, internal and external
• Managing invoices and expenses
• Arranging travel and logistics
• Serve as the key link between the Director and the teams
• Coordinate activities, actions and priorities across all five teams
• Involvement in various projects, ensuring everything runs smoothly
• Liaise with team managers to coordinate holiday and planned absences
• Establish and maintain effective and accurate filing systems
• Manage contact and relationship data in the firm's CRM system
• Reporting for individual teams

If you're a highly organised professional who enjoys bringing people, processes and priorities together, we'd love to hear from you!