Overview
Join a close team with big influence as a Regulation & Governance Assistant
We’re ICAS – a global professional membership organisation and business network for Chartered Accountants. We’re an educator, regulator, examiner, and a professional awarding body. Our smart and talented team comes from all walks of life. With a relaxed dynamic and a collaborative spirit, we take care of each other while supporting a vibrant, global membership.
What’s the job?
As we are a professional body subject to oversight by multiple government regulatory bodies, including the FRC, the Insolvency Service, and OPBAS, we have a complex governance structure in place to support work which must be undertaken in accordance with our Rules, Regulations, and internal process documents. This involves ICAS Council, and its Boards, Committees, and Panels.
This is a dual focused role supporting two teams within Professional Standards and Governance managing a wide range of administrative tasks as outlined below.
Some principal accountabilities
* Providing administrative support in relation to ICAS’ Council, Boards, Committees, and Panels, liaising with colleagues to coordinate meeting agendas and papers, booking rooms, arranging remote dial-in facilities, arranging lunch and refreshments. Providing ongoing support to the members of such governance bodies.
* Providing such support as is necessary to ensure that regulation and governance processes are effective, operating in accordance with ICAS’ Rules, Regulations, internal protocols and any applicable KPIs.
* Providing high-quality advice and assistance to members and firms who raise queries over the regulation and governance processes, liaising with colleagues where appropriate, and having telephone discussions, drafting communications (letters, emails) etc. Similar support will be provided to members of ICAS’ governance bodies.
* Corresponding (by letter, email, telephone) with members, firms, governance body members, and other stakeholders.
* Assisting colleagues with ICAS’ interactions with oversight bodies, including annual / ad hoc reporting of data, and inspection processes as well as with all team meeting prep.
* Maintaining an effective filing system for regulation and governance queries, that permits analysis of the queries (numbers, subject matters, issues etc), proactively ensuring compliance with ICAS’ Data Retention Policy.
* Ensuring that ICAS’ CRM system is promptly and accurately updated.
* Assisting with follow-up items arising from governance body meetings, including correspondence with members and firms, regulatory penalties, and referrals to the other governance bodies.
* Liaising with ICAS’ Finance Team to ensure that any invoices and purchase orders are processed in a timely fashion.
* Providing support in relation to the regulation and governance content on the ICAS website.
Who do we need?
We are looking for someone with experience of similar roles who can adapt quickly to a wide range of responsibilities in a fast-paced environment, with an ability to keep calm under pressure while handling multiple priorities. Excellent organisational skills, sound judgement, and the capacity to work to tight deadlines will be essential, as will the ability to see the bigger picture, join the dots, and understand the implications of actions taken.
As Regulation & Governance Assistant, you will be a confident communicator with a positive, proactive approach. You will be comfortable engaging with members, colleagues, and external stakeholders, holding your own in conversations and ensuring information is clear and accurate. Great written skills, particularly for minute-taking, will be required, along with excellent data processing abilities and experience using CRM systems such as Microsoft Dynamics. Above all, you will combine attention to detail with the initiative to anticipate needs and keep work moving smoothly across multiple area
What you get?
This role offers excellent development opportunities. As well as ICAS being a great place to work, with great people and an open and accessible executive team, we also offer a competitive salary, and generous staff flex benefits package which includes:
Private medical insurance, 35 days annual leave with option to purchase additional holiday, pension (9% employer contribution), your birthday day off, life assurance, health care and screening, dental care, technology, and cycle to work scheme, purchase discount vouchers/gym membership and an annual individual learning allowance to spend on personal development.
ICAS places equality, diversity, and inclusion at the heart of all that we do. With our partner organisations, we are committed to building a diverse membership and workforce that is beneficial for all, and that enables our communities to learn, grow and advance together
Please note we are not an institute that can provide sponsorship, therefore a valid right to work in the UK is required for this role.
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