Your new company
My client, a reputable organisation in Leicester, is looking to recruit an Executive Assistant.
Your new role
* Assist and support the directors by carrying out any administrative tasks as and when required, such as travel arrangements, diary management and expense claims.
* Arrange and coordinate internal and external meetings, including lunches as required.
* Attend meetings, when appropriate, recording any notes and actions, providing timely follow-ups and chasing colleagues within the organisation as appropriate.
* Assist with managing key clients including entertaining at hospitality events.
* Collate information provided into packs/presentations that may be required - demonstrating high level presentation skills.
* Book and co-ordinate conference calls and regular meetings; keep relevant email distribution lists up to date; distribute minutes and decks after meetings.
* Help plan and organise special events such as conferences, team away days and social events.
* Assist with recruitment of new hires, partnering with hiring managers and recruitment team
* Assist with the onboarding process of new staff members and conduct exit interviews as required.
* Write up, issue and file HR paperwork as required by the Directors (e.g. contracts, letters etc).
* Update and publish company policies, focusing on The Employee Handbook.
* Manage the Private Health accounts for all of the businesses, developing a close relationship with the Groups account manager.
* Maintain documents on the shared drive and intranet platform.
* Regularly maintain the Master Employee File, ensuring all information is up-to-date.
* Assist with any requirements for office/ warehousing space, manage and implement office moves/renovations as required by the business.
* Project management as required by the Directors.
* Script and create internal communications and external PR statements, when necessary.
* Additional ad-hoc duties as required by the business in line with business objectives and needs.
What you'll need to succeed
* 5+ years of personal/ executive assistant experience.
* Excellent attention to detail.
* Advanced Microsoft PowerPoint skills and an aptitude for creating visuals from data.
* Excellent organisational skills and ability to prioritise effectively.
* Excellent command of written English with copy accuracy.
* Ability to work effectively under pressure and to tight and flexible deadlines.
* Demonstrable experience in a role at this level within a fast-paced and varied environment.
* Excellent IT skills with proven experience with Office (Outlook, PowerPoint, Word, Visio etc).
* Professional and friendly telephone manner.
* Experience in a self-led role where tasks have been successfully navigated with little or no direction.
* Client-facing ability and experience.
* Multi-divisional experience – working across departments and teams to get things done.
* Acting with the highest degree of confidentiality.
What you'll get in return
You will be rewarded with a permanent contract plus other benefits upon successfully passing probation.
The role is office based Monday to Friday 8.30 - 5pm
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
#4547377 - Melissa Burnside
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