Job Overview
We are seeking a highly organised and detail-oriented Finance & Business Support Administrator to join our dynamic team. This is an entry level position, but the candidate would be playing an active role within the business after a short induction, gradually developing their skills and broadening their ability to contribute to the team and the business.
The successful candidate will play a vital role in ensuring the smooth operation of our finance department by providing comprehensive administrative support and assisting in the processing of commissions (proc fees). This position requires a proactive individual who can manage various tasks efficiently while maintaining a high level of professionalism and customer service.
We are currently looking for someone who can work 9am to 5:30pm, Monday to Friday.
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Duties
· Creation, distribution, chasing, reconciling and maintaining records for all departments invoices.
· Book hotel rooms and transport for staff when required.
· Processing of procuration fees including Express Payments, proc fee issues, broker and lender enquiries.
· Post and printing. Ensuring all post is sent daily including what needs to be taken to the post office. Supporting remote staff in the printing of documents that need to be sent by post.
· General office support. This is to include the tidiness of the office, stocks of supplies, door answering and meeting and greeting.
· Updating of staff availability.
· Answering the phone for Finance and the overflow for other departments.
· Supporting other areas of the business in a variety of tasks as and when needed.
· Monitoring group email as well as own inbox and ensuring responses made within Company service standards.
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Key Skills
· Organisation and prioritisation of tasks and workload
· Ability to hit deadlines
· Ability to use initiative
· Attention to detail
· Ability to work well in a team and independently
· Ability to work under pressure without becoming flustered
· Good customer service skills
Additional Skills
· Ability to use Microsoft applications (Outlook, Excel, PowerPoint, Word, Teams)
· Previous experience in Finance processing systems (Accounting software, bespoke commission processing system, proc fee systems)
· Experience within a mortgage, financial services or brokerage environment is an advantage
· Experience using WordPress
· Previous office support experience
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Benefits Upon Passing Probation
· 25 Days Annual Leave & Bank Holidays
· Additional day off for your Birthday
· Pirkx Subscription for Discounts and Cashback
· Company Events
· Company Pension
· Subsidised Private Medical Insurance
· Financial Planning Services
If you possess the necessary skills and experience to excel in this role, we invite you to apply and contribute to our team's success
Job Types: Full-time, Permanent
Pay: £25,000.00-£26,500.00 per year
Ability to commute/relocate:
* Swansea SA1: reliably commute or plan to relocate before starting work (required)
Application question(s):
* Are you currently able to work 9am – 5:30pm for 5 days a week?
* Please detail your experience with Microsoft Office - including Word, Excel, Outlook and Teams?
* Have you processed invoices and reconciliations before?
* Please detail your experience with finance systems including Sage or other payment processing software?
Work authorisation:
* United Kingdom (required)
Work Location: In person