Our client has a permanent, full-time vacancy for a Paralegal, to be part of their Real Estate team.
You will provide proactive, high-quality paralegal support to a busy Real Estate team, with a primary focus on post-completion work (including Land Registry applications and SDLT submissions) and wider transactional support as required. The successful candidate will be forward-thinking, organised and enthusiastic about using modern legal technology to drive efficiency and improve client service.
KEY RESPONSIBILITIES
Post-Completion (primary focus)
You will take day-to-day ownership of post-completion matters, including:
SDLT
* SDLT calculations
* Preparing and submitting SDLT Returns to HMRC (including via InfoTrack where used)
* Monitoring submission status and deadlines; chasing where required
* Supporting fee earners with SDLT-related queries and evidence requirements
Land Registry
* Preparing and submitting Land Registry applications (including first registrations)
* Using LR Digital / portal-style submissions and InfoTrack Land Registry submissions
* Drafting and collating supporting documents and evidence (e.g. certified copies, plans, identity evidence where applicable)
* Dealing with requisitions: analysing requisitions, liaising with fee earners, responding within deadlines, and progressing applications through to completion
* Maintaining accurate post-completion records and reporting on application progress
File and matter management
* Creating and maintaining post-completion checklists, trackers and key date reminders
* Ensuring all post-completion steps are completed promptly and documented clearly on file
* Ensuring matter data is kept up to date in the case management system
ADDITIONAL (useful but not essential)
Lost deeds / reconstruction of title
* Acquiring evidence of legal ownership / occupation
* Preparing ST3 forms for signing
* Preparing and submitting FR1 applications
Adverse possession
* Preparing ADV applications / forms and supporting evidence bundles
Depending on team needs and your experience, you will also assist with:
* Opening files, conflict checks, ID/AML processes and source of funds/source of wealth support
* Producing and managing transaction bibles, completion bundles and post-completion packs
* Drafting and formatting routine documents and correspondence (under supervision where appropriate)
* Coordinating signing and witnessing arrangements and managing document execution logistics
* Liaising professionally with clients, agents, lenders, counterparties and third parties
* Assisting with pre-completion and completion administration (e.g. checklists, CP satisfaction tracking, chasing outstanding items)
* General file administration, including diary management, matter updates and ensuring accurate audit trails
We are looking for a candidate who enjoys improving how work is done. You will be expected to:
* Use case management systems, digital submission platforms and e-signing tools confidently
* Spot opportunities to streamline post-completion workflows (e.g. templates, trackers, standard operating steps)
* Maintain high-quality data and support accurate reporting/visibility of post-completion pipelines
* Stay curious about new legal tech and be willing to learn and share best practice across the team
Requirements
* Strong working knowledge of post-completion processes, including SDLT calculations and returns, Land Registry applications, including portal/digital submission and requisition handling
* Excellent organisation and ability to manage a high volume of matters and deadlines
* High attention to detail and a strong sense of ownership and follow-through
* Clear and professional communication (written and verbal)
* Confidence using IT systems and learning new platforms quickly
* Ability to work effectively in a high-performing team and to prioritise under pressure
* Relevant paralegal experience in commercial real estate
* Law degree, LPC/SQE experience, or equivalent practical experience
Desirable
* Prior use of InfoTrack (or similar) for SDLT and/or Land Registry submissions
* Exposure to first registrations, reconstruction of title, and/or adverse possession applications
* Experience of process improvement, document automation, or creating templates/trackers to improve efficiency
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