Base pay range
£25-£28k DOE + benefits
Hybrid / Remote
Hybrid/Remote
Who Are We Looking For
Are you a highly organised, detail‑oriented event professional with a passion for delivering world‑class events? Do you thrive in a fast‑paced environment where no two days are the same? If so, we want to hear from you!
Event Operations Executive
Newton Media is seeking an Event Operations Executive to join a team of 5 and report into the Event Operations Manager. You should have easy access to London. We want you to join our dynamic team, helping to manage and deliver exceptional events across the UK, Europe and the USA. You'll play a pivotal role in end‑to‑end event operations, ensuring seamless execution while working closely with sponsors, speakers and vendors.
Why Join Us
At Newton Media, we’re more than just an events and publishing company; we’re a trusted name in the legal, finance and insurance sectors, delivering top‑tier magazines, digital content and conferences that professionals worldwide rely on. Our people are our greatest asset, and we foster a culture built on trust, independence and collaboration. We hire individuals who align with our core values, and we thrive on transparency, open discussion and diverse perspectives. We’re a remote‑first, fully flexible company, offering a range of benefits designed to support your well‑being. For those who enjoy in‑person collaboration, we also have a hub in Bromley, just 20 minutes from London Victoria.
What’s In It For You
* Financial Wellbeing: Competitive salary, 3% pension contribution, income protection scheme, death‑in‑service insurance, shopping discounts, financial assistance program, employee referral bonuses, Techscheme and season ticket loan
* Work‑Life Balance: Unlimited holiday, hybrid working, flexible working hours and an extra day off for your birthday
* Health & Wellbeing: Health Shield cash plan, 24/7 access to an online GP, mental health support, face‑to‑face counselling, cycle‑to‑work scheme and free will writing
Responsibilities
* Handling the logistics of on‑site materials, including managing the shipping and set‑up
* Sourcing and liaising with venues, negotiating contracts, and managing venue relationships
* Coordinating with AV teams to ensure proper technical set‑up
* Serving as the point of contact for sponsors and speakers
* Managing headshots, logos, bios and other media related to sponsors and speakers
* Coordinating sponsor meetings and managing sponsor deliverables
* Updating and maintaining P&L sheets for each event, ensuring adherence to the event budget
* Managing the networking app for events, ensuring sponsor and attendee engagement
* Using tools like Bizzabo, Canva and Excel for various event management tasks
* Leading on‑site event management, coordinating floor plans, venue set‑up and overseeing event execution
* Compiling post‑event reports with analysis of event performance and insights for future improvements
What You’ll Need
* Ability to manage multiple events simultaneously, keeping timelines on track
* Strong written and verbal communication skills for liaising with sponsors, speakers and vendors
* Excellent organisational skills with the ability to prioritise tasks and manage time efficiently
* Ability to think on your feet, quickly resolve issues and maintain a calm demeanour under pressure
* High accuracy in managing event logistics, ensuring nothing falls through the cracks
* Strong Excel skills for budget management and financial tracking
Experience
Educated to degree level, with a minimum of one year’s experience in event operations or coordination is essential. If you have a background in logistics or project management, we would also be interested in hearing from you.
You should be comfortable working with different technology platforms and possess proficiency in Microsoft Office, Google G‑Suite and basic project‑management tools.
Essential Skills
* Strong attention to detail and commitment to quality
* Ability to work both independently and collaboratively within a team environment
* Fluent English speaker with exceptional written and verbal communication skills
Desired Skills
* Ability to think creatively for event design and problem‑solving
* Experience with event management platforms such as Bizzabo
* Proficient in Canva, PowerPoint and Gmail for designing and managing event‑related materials
* Relevant certifications (e.g., Certified Meeting Planner (CMP), Event Management Certificate) are an advantage but not essential
And Finally You Should
* Be friendly and comfortable building relationships with internal and external stakeholders
* Be happy to pick up the phone and contact suppliers and clients when needed
* Be confident to ask for help and support when needed
* Be curious to problem‑solve independently when appropriate and communicate learnings with the team
* Prefer a hands‑on approach to event operations, where each team member takes ownership of their role and contributes to the collective success of the event
Apply Today
If this sounds like you, we can’t wait to hear from you! Please take a moment to apply today!
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