Title
Facilities Manager – Facilities Management
Location
Edinburgh
Role
An opportunity has arisen for an Assistant Facilities Manager to join the team at Galliford Try within our Facilities Management Business. This role supports the Royal Edinburgh Hospital.
Responsibilities
* Provide day to day support for Royal Edinburgh Hospital and deal with enquiries by Clients, Customers, Galliford Try staff etc.
* Ensure the provision of services by sub-contractors are carried out in accordance with the requirements of the roles and in accordance with all Health and Safety regulations and GT standards.
* Carry out reviews of all sub-contractors across applicable GTFM projects to ensure all current legislation, regulations and GT standards are being met.
* Ensure that all contractors engaged by GTFM on site carry out works in accordance with all Health and Safety regulations and GT standards in respect of job required. Review works carried out by all GTFM subcontractors and monitor standards being delivered, this would include Rams reviewed, Remedial actions, filling and storing of report sheets within the folder structure.
* Monitor the reporting of events and tasks raised to the Help Desk and follow through to completion. Report any remedial actions to FM Manager.
* Monitor and ensure all actions identified from subcontractor’s service / insurance reports are actioned. Report any remedial actions to FM Manager.
* Ensure the provision of cover for REH & ELCH Site rota Engineers within the projects during periods of sickness and holidays as directed by the GTFM Line Manager when the need arises.
* Assist in the training of new employees engaged by GTFM.
* Cover for the Facilities Manager/ Contract manager within the project during periods of sickness and holidays.
* Assist the Facilities Manager in all aspects of the Project where required including producing reports, Life cycle planning – Terms of agreements- on boarding of new suppliers/ Subcontractors etc.
* Ensure access to sub-contractors’ portals.
* Coordinate & Administer COSHH Requirements and ensure stock levels are maintained.
* Deal with electronic communications and undertake admin services as required in accordance with Galliford Try policies.
* Assist in the generation of Galliford Try invoices to clients and other recipients of Galliford Try services.
* Ensure Purchase Orders are raised to meet the business requirements.
* Complete Monthly H&S reports to include but not compliance trackers, project reports.
* Ensure NEMOs are being completed by SPMs and logged on the system.
* Assist Facilities Manager in maintaining Waste records and update the SWMP.
* Ensure timesheets are actioned prompt to allow for in month payments.
* Support engineering transport requirements, ie servicing & maintenance of vans and cars.
* Assist with the completion of COR’s & MD’s.
Qualifications
* Excellent verbal and written communication skills.
* Excellent commercial awareness in PFI, PPP, Hub and contracts.
* Strong paymech knowledge.
* Excellent communication skills with the ability to work and communicate with stakeholders.
* Strong management and leadership skills.
* Strong analytical and problem‑solving skills.
* The ability to prioritise workloads to meet deadlines.
* Aware of individual Health and Safety responsibilities and adheres to company health and safety policy and procedures.
* Able to demonstrate significant managerial experience in Facilities Management or related field.
Benefits
We offer a comprehensive benefits package including:
* Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays.
* A wide range of corporate discounts.
* Cycle to Work schemes.
* Comprehensive pension plan.
* Regular Save as You Earn share purchase scheme.
* Private medical scheme options are available for all salaried employees; our employee assistance programme also provides free 24/7 support to those who need it.
* Paid for yearly membership to one recognised professional association relevant to your role.
About us
Galliford Try is one of the UK’s leading construction groups with a vision to continuously be a people‑orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in. Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.
The Team
Galliford Try Facilities Management (GTFM) has been providing customer focused Facilities and Property Management service solutions for over 15 years. We provide Total FM, Hard FM and Lifecycle services to both Public and Private sector clients nationally. We utilise Computer Aided Facilities Management system technology to provide the most efficient service available for delivery of planned and reactive FM services.
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