Office Manager
Location:
Guiseley, Leeds (Hybrid)
Employment Type:
Full-time, Permanent
Salary:
DOE
Brooks Ecological is an ecology-led consultancy with a diverse portfolio of projects, ranging from large-scale habitat restoration and management schemes to strategic urban extensions and smaller private initiatives. As a friendly, ethical company, we are selective about the projects we undertake. We pride ourselves on sustainability, operating a fleet of fully electric pool cars powered by renewable energy sources.
Role Overview
As
Office Manager
, you will play a pivotal role in ensuring the smooth day-to-day operations of our consultancy. You will be responsible for managing administrative functions, supporting project delivery, and fostering a positive and efficient working environment. This role requires excellent organisational skills, a proactive mindset, and a passion for supporting teams that make a difference in the natural world.
About You
We are looking for an experienced
Office Manager
with:
* Proven experience in office management or administrative roles.
* Strong organisational and multi-tasking abilities.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office and cloud-based systems (e.g., SharePoint, Teams).
* Ability to work independently and as part of a team.
Desirable skills include:
* Experience in an environmental or consultancy setting.
* Familiarity with project management tools.
* Interest in ecology, conservation, or sustainability.
Key Responsibilities Include:
Office Administration
* Oversee general office operations, including supplies, equipment, and facilities.
* Maintain filing systems (digital and physical) and ensure data confidentiality.
* Manage incoming communications and correspondence.
Team Support
* Coordinate meetings, travel arrangements, and schedules.
* Support HR functions such as onboarding, training coordination, and record-keeping.
* Assist with timesheets, expense tracking, and payroll.
* Line management of Administrative Assistants and other members of the support team.
Finance & Procurement
* Credit control - Liaise with finance teams to process invoices and purchase orders, follow up with clients regarding payments.
* Monitor budgets for office-related expenses.
Health, Safety & Compliance
* Ensure compliance with health and safety regulations.
* Maintain risk assessments and emergency procedures.
Project Coordination
* Support project teams with administrative tasks, document formatting, and client communications.
* Help track project timelines and deliverables.
Location
This role is based at Brooks Ecological Ltd, Unit A, 1 Station Road, Guiseley, Leeds, LS20 8BX.
* While access to a car is desirable, we encourage cycling to work and are well-connected to local train and public transport services. The ability to collaborate effectively in person and remotely using Teams is essential.