Overview
Would you like to play a vital role within the Pharmacy Procurement Team at Frimley Health NHS Foundation Trust? We have an exciting opportunity for a committed and motivated individual with excellent organisational skills and a high level of accuracy to join our Pharmacy Procurement Team. This role plays a key part in supporting the safe, timely, and cost-effective supply of medicines across our hospital sites, ensuring the highest standards of patient care. Frimley Health NHS Foundation Trust provides services across Frimley Park Hospital, Wexham Park Hospital, and Heatherwood Hospital, and our pharmacy teams are integral to delivering safe and effective treatment to patients throughout the Trust.
Visa Sponsorship: This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.
Responsibilities
* Support the purchasing of medicines and pharmacy-related products.
* Process orders accurately and maintain procurement records.
* Liaise with suppliers and internal departments to resolve queries.
* Monitor stock levels and assist with inventory control.
* Ensure compliance with NHS procurement regulations and Trust policies.
* Contribute to cost improvement initiatives and efficient stock management.
* Provide costing and statistical information for the Pharmacy Department.
* Maintain good communication and strong teamwork within a busy environment.
* Be able to work to tight deadlines in this busy and challenging environment.
* Computer literacy and attention to detail are important.
About the employer and working arrangements
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff, with a wide range of professional, management and leadership, and clinical skills training available. We recognise the importance of a healthy work life balance and support flexible working patterns where possible.
Frimley Health NHS Foundation Trust encourages applications from people who wish to work on a flexible basis; flexibility may mean a range of different working patterns and hours. We do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Additional duties
To assist the Pharmacy Purchasing Manager and their deputy in the smooth running of the pharmacy procurement operation; to ensure timely processing of orders, credits, and payment of invoices for pharmaceuticals and sundries; to participate in the smooth operation of the Trust’s Accounts Payable function in accordance with Trust procedures, good creditor payments practice and NHS payments policy; to ensure that all invoices and credits are processed efficiently and accurately and are consistent with goods received or returned on the pharmacy computer system; to resolve discrepancies as appropriate in accordance with Standard Operating Procedures, referencing contract prices where applicable, using the MPSC Contract File as reference; to produce, process and authorise invoices, off contract claims and credits and forward completed paperwork to the Accounts Department in accordance with suppliers’ terms and conditions of payment; to contact creditors for invoice queries and suppliers regarding overdue deliveries; to release orders from the computer system and transmit by appropriate method under the direction of the Purchasing Manager or deputy; to process orders (including urgent items) as advised by the Purchasing Manager or deputy and follow up outstanding orders; to liaise with the finance department and external suppliers regarding invoice and account queries ensuring all queries are resolved accurately and promptly, ensuring the integrity of payments and the audit trail in the computer system; to ensure all filing of procurement paperwork and product quality documents is kept up to date; to carry out all duties in a professional manner with due regard to the sensitivity and confidentiality of patient, financial and commercial information; to assist with routine verification of stock levels to ensure accuracy and reliability of database information; and any other duties as required by the Chief Pharmacist or deputy.
Note
This job description is an indication of the type and range of tasks expected of the post holder; other duties may be required in line with the role and banding. It will be reviewed and amended from time to time in consultation with the post holder to reflect changing organisational needs.
This advert closes on Tuesday 17 Mar 2026
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