Job title: Payroll Assistant
Reports to: HR Manager
Hours of work: 30 hours per week (across 4 days)
Salary: £28,000 per annum (Pro-Rata)
Location: This role is based at our head office in Kirkcaldy. It is not a remote role, and the successful candidate will be expected to work on-site for their scheduled hours.
About Us
Glenshire Group is a Scottish family‑owned conglomerate based in Fife. The Group was established in 2020 to consolidate various existing business interests spanning multiple sectors including Retail (Greens Retail), Hospitality, Property, Cleaning Hygiene & Business Supplies (Disruptive Brands), Online and Frozen Drinks (Skwishee) space.
Overview
As a Payroll Assistant, you will be reporting to the HR Manager, preparing the weekly payrolls, maintaining the payroll system, and ensuring compliance with applicable rules and regulations. This involves management of the payroll systems and processes, weekly analysis reporting, reconciliations and controls, and relationship management with departments throughout the business.
The Role
* Oversee payroll across the business and work with management teams to ensure payrolls are processed efficiently.
* Ensure high levels of quality by thoroughly reviewing input data.
* Process weekly pay claims, timesheets, and additional ad‑hoc payments.
* Ensure correct payments are made to employees relating to tax, SSP, and SMP calculations for UK payroll.
* Review all payroll inputs and check payslips and payroll reports.
* Prepare payroll journals.
* Liaise with Human Resources, Finance, and store managers to ensure that all data, updates, and claims are received in a complete and timely manner.
* Process pension payments in line with current legislation.
* Assist the HR Department with administrative tasks.
* Liaise with the accounts payable department.
Skills & Qualifications
* Excellent verbal and written communication skills – essential.
* Exemplary planning and time management skills – essential.
* Ability to multitask and prioritize workload daily – essential.
* Strong attention to detail, accuracy, confidentiality, and ability to meet deadlines – essential.
* A passion to learn, contribute and reinforce the culture through interactions – essential.
* Discretion and confidentiality – essential.
* Previous payroll/accounts experience – essential.
* Brightpay experience advantageous.
The Ideal Candidate Will Possess
* Ability to apply payroll rules and regulations.
* Ability to communicate effectively and convey technical information to non‑finance audiences.
* Strong analytical and problem‑solving skills.
* Relationship management and customer service skills.
* Ability to work under pressure and meet tight deadlines.
* Ability to work effectively in a team and independently.
* Can‑do attitude.
* Attention to details.
Benefits
* Weekly pay.
* Colleague discount of 10% within our retail stores and Subway, and 50% within our Pizza Hut delivery sites.
* Refer a friend bonus.
* Recognition of loyalty with special anniversary rewards and celebrations as you grow with us.
* Flexibility within a high‑energy, ambitious group where creativity and new ideas are encouraged.
* Access to GroceryAid, a confidential support service offering emotional, practical, and financial help to people working across the entire grocery industry.
We are looking for the right candidate to start as soon as possible. If you are ready to join a fast‑paced, evolving business, please submit your CV.
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