Description
The Opportunity
Working in the office as a business critical member of the Firm, alongside our other Team Assistants. This role involves the provision of full administrative support to the Partners, fee earners and PAs in all departments. This role offers a diverse range of tasks that provide a breadth of experience in developing a wide range of skills within a professional City firm.
What you will be doing
1. Working as an integral part of the fee earner support team
2. Exceptional client service skills
3. Filing and file management, including file opening and closing
4. Assisting at internal and external seminars
5. Producing and engrossing documents
6. Scheduling and compiling bibles of documents
7. Obtaining official copy documents from various local authorities and other third-party search providers
8. Using Land Registry Portal and other online searches services
9. Filing of deeds, documents, correspondence and other documentation
10. Maintaining filing and document management systems
11. Assisting with the administration of file archiving and retrieval service
12. Scanning, photocopying and printing
13. Ad hoc administrative duties where required
14. Provide support and cover for administrative staff and assist other departments as required
15. Assisting with incoming/outgoing post duties
16. Covering reception when required
Our operational staff will receive training as a first aider and fire warden.
This list of duties is not exclusive or exhaustive and may be subject to change depending on the needs of the business.
What you will need
17. Enthusiastic and flexible
18. An ability to operate autonomously with minimum supervision – a self-starter
19. Ability to maintain confidentiality of information
20. The flexibility to work outside normal hours may be required from time to time
21. A thorough understanding in Microsoft Office
22. Previous experience in an administrative role (desirable)
23. Strong attention to detail with a methodical and logical approach
24. An effective and committed team player
25. Ability to use initiative and apply common sense
26. Ability to effectively handle and prioritise competing demands and work within deadlines
27. Excellent verbal and written communication skills
28. A positive and proactive attitude
As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.
Trowers & Hamlins is an equal opportunities employer and values diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.