Detailed job description
and main responsibilities
Ensure that all patients attending the Out-patient clinics have undergone all necessary investigations and that the results are available at the patient’s attendance times.
Arrangeinvestigationsforpatientswiththeappropriatedepartment,advisingpatientsbyletteror telephone and obtain results.
Ensurethatallreportsandinvestigationsarecorrelatedandavailableontheelectronichospitalsystem and TEAMS.
DrawtheConsultant/MedicalStaff’sattentiontoanyresultsofkeyimportanceorabnormalitywithinthe guidelines agreed, and the post holder will then action any results within specified procedures.
Ensureallrelevantinformationisobtainedforpatientstobediscussedatthe MultidisciplinaryMeetings.
It maybe necessaryforthepostholderto covertheircolleagueswhilstonannualleave andperform duties advised by the Colorectal Admin Team Leader and/or Surgical Secretariat Operations Manager.
Adequateinformationmust beconveyedforotherstobeable tostand-in for the post holder intheir absence.
It is the responsibility of the post holder to inform the Team Leader of any fluctuations in the workload, and report as early as possible any difficulties arising from an inability to complete work in time or effectively.
Itmaybenecessaryforthepostholdertoassistwiththeircolleague’s workload – thisencompassesall specialties within the Surgical Secretariat.
Person specification
Qualifications
Essential criteria
1. RSA II or equivalent touch typing/computer skills
2. Minimum 5 GCSE’s including English or equivalent
Desirable criteria
3. Computer qualification
Experience
Essential criteria
4. Secretarial experience
5. Experience working with MS Teams
Desirable criteria
6. Working with people
7. UHD experience
8. Good verbal and written skills / Attention to detail
Technical Skills
Essential criteria
9. Good knowledge of IT systems and software: Outlook/Word/Excel/Teams/PowerPoint
10. Data accuracy on computer systems
Desirable criteria
11. Experience of hospital systems (eCamis/EPR/Teams)
12. Audio typing experience
Knowledge
Essential criteria
13. Understanding of secretarial procedures
14. Medical Terminology
15. Understanding of Confidentiality and Data Protection Act
Desirable criteria
16. Patient management systems