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Job Title: Office Administrator
Location: West Horndon, Essex
Salary: GBP25,000 : GBP28,000 per annum (dependent on experience)
Job Type: Full time, Permanent
Working Hours: Monday : Friday, 8am : 4pm
About Us
Blackburn and Co Ltd are a metal fabrication company, based in Essex, specialising in manufacturing and installation of all mild steel metalwork, such as staircases, handrails, balustrades, gates and bespoke fabrications.
About The Role
As our team continues to grow, Blackburn and Co Ltd are looking for a highly organised and professional Office Administrator to support our Operations, Commercial, and Project Delivery teams. This role is ideal for someone who thrives on organisation, enjoys variety in their day, and wants to be part of a growing, creative metalwork company. The Office Administrator will play a key part in ensuring the smooth running of the office and supporting day-to-day business operations. Youll work closely with the Sales Director, Operations Director, and Project Managers, helping to keep projects, documentation, and communication moving efficiently.
Key Responsibilities
* Act as the main point of contact for general office coordination
* Manage incoming calls, emails, and correspondence professionally
* Liaise with clients, including sending quotations, logging enquiries, and chasing outstanding quotes
* Maintain organised digital filing systems (projects, HR, H and S, compliance)
* Schedule meetings, prepare agendas, and take minutes when required
* Support basic HR functions, including timesheets and training records
Accounts And Financial Administration
* Assist with purchase orders and expense tracking
* Support the management of supplier payments and credit applications
* Update and maintain cost, procurement, and finance trackers
Project And Operational Support
* Assist with procurement administration: issuing POs, tracking deliveries, liaising with suppliers
* Support document control for drawings, RAMS, subcontractor information
* Prepare and maintain project documentation for pre-starts, progress, and close-out
* Help coordinate logistics and deliveries between the office, workshop, and sites
Team And Communication
* Support communication between office, workshop, and site teams
* Assist with onboarding new staff or subcontractors (ID checks, induction packs, compliance)
* Provide ad-hoc administrative support to the leadership team
* Support the team with managing social media content and scheduling posts
About You
Skills and Experience
Essential
* Proven experience in an administrative or office management role
* Excellent organisational and multitasking abilities
* Strong written and verbal communication skills
* Proficiency in Microsoft Office (Word, Excel)
* High attention to detail and accuracy
* Professional, reliable, and proactive approach
Desirable
* Experience in metalwork, construction, fit-out, manufacturing, or design sectors
* Understanding of purchase orders, invoicing, and cost tracking
* Familiarity with QuickBooks or similar accounting software
* Basic understanding of H and S and project documentation
Personal Qualities
* Friendly, approachable, and a confident communicator
* Takes ownership of tasks and follows them through to completion
* Calm under pressure with strong prioritisation skills
* Positive attitude and team-focused mindset
* Keen to learn and develop within a supportive business
What We Offer
* Competitive salary (dependent on experience)
* Monday:Friday, office-based role in West Horndon, Essex
* Supportive, collaborative, and growing working environment
Please click the APPLY button to submit your CV for this role
Candidates with experience or relevant job titles of; Administrator, Office Administration Assistant, Office Coordinator, Business Administrator, Office Assistant,
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