Medical and Dental Education Administrator
Join the Royal Berkshire NHS Foundation Trust as a Medical and Dental Education Administrator at the Trust Education Centre at the Royal Berkshire Hospital.
The role provides comprehensive customer‑focussed administrative support within the Medical Education Department.
Job Overview
Based in the Trust Education Centre, the Medical and Dental Education Administrator will assist in delivering high quality training by managing teaching and training programmes and overseeing quality assurance processes. They will also coordinate and administer study leave requests for medical and dental trainees and for eligible doctors of all grades.
Key Responsibilities
* Assist in the organisation of Resident Doctor induction.
* Deal with face‑to‑face enquiries in the medical education office.
* Handle enquiries received in the Medical Education Enquiries e‑mail inbox.
* Help with basic training and oversight of administrative staff.
* Co‑ordinate and respond to enquiries relating to clinical attachments.
* Cross‑cover duties of other team members as required.
* Attend internal and external meetings and support with paper preparation and minute‑taking.
* Cover reception duties in the Trust Education Centre occasionally.
* Create purchasing and requisition requests through the e‑Procurement system.
* Arrange room bookings in the Trust Education Centre.
* Help plan and administer regular Trust‑wide training events such as Grand Rounds and Schwartz Rounds.
* Coordinate and set up weekly teaching activities, producing registers, attendance certificates and collating feedback.
* Book courses and events, associated rooms, equipment and catering where appropriate.
* Organise careers workshops for students and resident doctors.
* Produce reports on education, training and development activities as required.
* Manage study leave requests for doctors of all grades from across RBFT.
* Assist in financial administration and monitoring of study leave budgets.
* Process study leave applications in accordance with NHS England and RBFT guidelines.
* Maintain accurate records of study leave requests and approvals.
* Use NHS England study leave management software and keep track of approvals and reimbursements.
Person Specification – Essential Education, Qualifications and Training
* Good basic level of education: GCSEs (incl. maths and English) or equivalent qualification.
* A’Level / equivalent qualification or equivalent experience.
Person Specification – Desirable Education, Qualifications and Training
* Higher education qualification (e.g., NVQ, diploma or degree).
* Training in the use of finance packages.
Person Specification – Essential Competencies
* Excellent organisational and administrative skills evidenced by previous experience.
* Experience of providing an effective customer service in a client‑facing role.
* Competent in the use of Word, PowerPoint, Outlook, Excel and Teams.
* Proven ability to follow processes and recommend improvements.
Person Specification – Desirable Competencies
* Previous knowledge of UK doctors training pathways.
* Experience working in the NHS.
Staff Benefits
* Flexible working opportunities and a strong emphasis on work‑life balance.
* Annual leave – 27 days for new starters, plus bank holidays, increasing to 29 days after 5 years and 33 days after 10 years NHS service. Pro‑rate for part‑time staff.
* NHS pension scheme.
* Employee Assistance Programme.
* Money Advice Service.
* Generous maternity, paternity and adoption leave for eligible staff.
* On‑site nursery (based at RBH).
* Full educational library services.
* Cycle to work scheme, lockable storage for cycles.
* Bus to work scheme.
* Excellent rail and bus links.
* A wide range of Health Service discounts at hundreds of brands.
Additional Information
Job Ref: 193-7594302COR
Closing Date: 26/11/2025 23:59
Salary: £27,485 – £30,162 per annum
Contract: Permanent
Hours: Full time – 37.5 hours per week
Site: Royal Berkshire Hospital, Reading.
This role is endorsed by the Trust and is subject to the NHS Employment Checks, a probationary period of six months and applicable Disclosure and Barring Service checks due to patient contact responsibilities.
Applicants requiring sponsorship may apply; not all roles are eligible.
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