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If you have previous experience in Office Coordination and looking to join a highly regarded and friendly team this role could be for you.
As the Office Coordinator, you will play a pivotal role in ensuring the smooth running of the company and providing support to the legal team. The role combines front of house with office/administrative duties and would suit someone who enjoys a variety of work, thrives in a busy environment and is happy being the ‘go to person’ in the office.
Duties will include:
Reception
* Managing visitor passes, keeping reception and meeting rooms presentable, client meet and greet, client tea/coffee/lunches.
* Firm’s general inbox management and dealing with post and couriers.
Office
* Maintaining a presentable and well-functioning office space as well as being the liaison with Building Management.
* Managing and negotiate supplier relationships, maintenance of equipment and external storage provider.
* First point of contact for IT issues and liaising with the external IT company.
* Manage annual and bi-annual maintenance checks, ensuring records are kept up to date for (PAT (Portable appliance testing), Power Down Day, Fire Alarm Testing, Electrical Testing (RAMS), Water Pump maintenance etc.)
* Ensuring all office and kitchen supplies are in stock
* Staff and intern set up and inductions
* Organising staff social events and assisting with Firm events
Legal support
* Assisting the legal team with preparation and delivery of court bundles and legal documents which may include photocopying, binding, file labelling etc.
* Keeping a tab on new client enquiries.
* Ad hoc assistance with legal directory submissions, booking flights and holiday cover for the PA to the Partners.
Key attributes
* 2 years’ experience doing a similar office coordinator role in another small/medium business.
* Knowledge of health & safety regulations including fire safety – first aid and fire warden trained preferable.
* Demonstrable experience procuring, negotiating and managing suppliers.
* Familiarity with building maintenance standards and practices.
* Confident with IT and experience liaising with an external IT company
* A self-starter who enjoys working out how to do things efficiently.
* Attention to detail and a can-do attitude
* Well presented with good verbal and written communication skills
* Foreign language skills a bonus
* Law firm experience a bonus
The role is offering a competitive salary and will require the successful individual to be in the office full time
For further information please contact Ella Britton
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